Temporary Programme Administrator - London, United Kingdom - Love Success Plc

Love Success Plc

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Temporary Programme Administrator - hybrid working:

Job Reference: LZJ/PROG/ART

Date Posted: 10 May 2023

Recruiter: Love Success plc
Location: City of London, London
Salary: £21.00 to £22.00 Per Hour
Sector: Administrator/ Office Assistant/ Data Entry
Job Type: Temporary
Duration: 6 Months
Work Hours: Full Time

Wow What an exciting opportunity for an
immediately available Programme Administrator.

You will join the London Team of a global investor of independent groups, who work for and on behalf of human rights, justice, and democratic governance.

Your
6-month temporary role
will be to provide support to the Culture and Art program within the Global Programs Expression team.

They work endlessly to advance cultural and artistic freedom by building the power of socially engaged artists and cultural producers.

This role will offer a 40-hour working week, with a hybrid model of working, Monday to Friday. Their city-based London office has numerous transport links and boasts some fabulous onsite facilities.

Key responsibilities will include:

Grants Administration:

Support grant admin and operations: process, monitor, track, and oversee processing of open call grants (create, populate, and maintain grant record and budget codes, set up and process payments, reports, amendments, liaise with grantees for documents, admin, payment/finance issues, with the approval of Team Manager and/or senior PO)
Maintain, monitor, and update master grant list: track grant process, deadlines, payments, and deliverables, update Team Manager periodically
Identify and implement improvements to grants administration and operations at the program level
Identify and implement improvements to data management

Contracts:

Input and process all contracts, honorariums, consultancy, and vendor agreements
Draft TOR (identify timeline, deliverables, payment structure) for Team Manager approval
Update contracts tracker
Monitor and process payments and amendments
Coordinate all contract related questions, concerns with legal

Budget Administration:

Generate, collate, and analyse budget data, updating restitution budget trackers
Run budget reports, draft budget updates as needed
Monitor budget (program, grants, admin) and process budget modifications and management commitment requests
Liaise with relevant internal stakeholders around budgets

Events and Global Programs:

Lead on logistics and arrangements for internal and external events, including public programs, internal programs (talks, lectures, performances, etc.), cohort and virtual events
Liaise with event coordinators for payments, updates, budget, coordinate all event and public program logistics with relevant parties and stakeholders (internal: comms, legal, finance, facilities; external: consultants, partner institutions, and event participants)

Program/Document Preparation/Translation:

Maintain, update, and create when necessary, timeline for programs and operations grants, payments, contracts, events
Coordinate communication products (write ups, talks, interviews, anything press related for fellows, press release for fellowship, etc.)
Coordinate calls with stakeholders (grantees, consultants, partners, colleagues) with Team Manager and/or Senior PO, participate in calls and conduct high level note taking as needed
Coordinate translation efforts across all aspects of restitution related programming
Coordinate all program translation needs and assignments with preferred translation service

**Hourly pay rate for this opportunity will be £21 - £22 PAYE plus accrual of holiday pay, dependent on experience.