Administrator (Membership Administrator ) - Welwyn Garden City, Hertfordshire, United Kingdom - PayPoint Group

Description

Job Details:
Accounts Payable Administrator
Full details of the job.
Vacancy Name
Vacancy Name Accounts Payable Administrator
Vacancy No
Vacancy No VN297
Employment Type
Employment Type Full-Time
Business Name
Business Name PayPoint Network Ltd
Location


MAIN RESPONSIBILITIES:

To ensure all purchase invoices and credit notes are accurately processed in a timely manner and to the correct cost centre including excel based invoicing from Hotel groups, Fuelcard and Barclaycard.

To ensure that all invoices are matched with purchase orders and are approved by the relevant Budget Holders in accordance with the current delegated authority document.

To accurately prepare and process the weekly payment of suppliers, ensuring that relevant payment checks and approvals are obtained in accordance with the current delegated authority document.

To maintain the Purchase Ledger order tracking spreadsheet
To produce and reconcile the monthly Aged Payables report.
To work to strict deadlines to support the timely preparation of the monthly management accounts.
To reconcile key supplier statements on a monthly basis.
To liaise with other departments and suppliers to resolve any invoicing queries in a professional and timely manner.
Responsible for reviewing the validity of monthly employee expenses.
To ensure all Aged Payable documents are filed in a timely manner.
To assist with the administration of the Expensys system.
Ad hoc duties as and when required.


QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Essential:
Educated to a minimum GCSE standard.
Excellent numeracy skills.
Strong communication skills.
Strong IT skills, including working knowledge of MS Excel and Word.
Experience of working within a Finance Team.
Good problem solving skills
Ability to use their own initiative


Desirable:
Knowledge of Sage AccPac or another computerised accounting system;
General accounts processing knowledge would be advantageous.


PERSON SPECIFICATION
A well organised individual with a high attention to detail and accuracy.
Analytical approach with an ability to recognise and investigate issues, and to implement changes.
Approachable with effective communication skills and the ability to liaise with both finance and non-finance employees.
Ability to work under pressure and to regular deadlines.
Strong attention to detail and the resilience necessary to flourish in a dynamic, constantly-evolving environment.
Description Description To produce and reconcile the monthly Aged Payables report
Key Responsibilities
Key Responsibilities

To accurately prepare and process the weekly payment of suppliers, ensuring that relevant payment checks and approvals are obtained in accordance with the current delegated authority document.

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