Admin Officer - London, United Kingdom - Adecco UK

Description

JOB TITLE: Admin Officer (Finance Team)

LOCATION: Wandsworth (SW18 2PU) - Hybrid working (2 days in office, 3 days wfh)

PAY RATE: £14.97 paye Per Hour

DURATION/HOURS: 3 months (possible extension)/ Mon-Fri 36 hours (5 days)

START DATE: ASAP

Role purpose:

To provide comprehensive administrative support to the Finance Team within the Adults Social Services & Public Health Directorate, helping to ensure the Finance Teams are working efficiently and effectively by providing support as and when required.

Duties & Responsibilities:

To provide administrative support to the Finance Team.

To work as required in ways that develop good working relations and collaborative arrangements with partner and other external organisations.

To support the Finance Officers and work with colleagues in the development and maintenance of procedures and systems.

To act as the first point of contact dealing with internal and external customers, by phone, email and face-to-face, resolving basic queries at first point of contact, where possible, including dealing with matters of a sensitive and confidential nature.

Referring any complex queries to the appropriate area of finance

Meeting preparation, including booking rooms, inviting delegates, ordering refreshments, preparing and distributing documentation

Producing a variety of high-quality documentation (advanced word-processing), accurately and to deadline.

To maintain existing Excel spreadsheets and produce new spreadsheets as and when required

To update and maintain databases accurately, collating statistical information and reports as directed, including social care databases.

To undertake daily administrative tasks, such as managing and delegating from a shared electronic mailbox, scanning, photocopying, stationery supplies, as required.
Knowledge, Skills & experience:

Good knowledge of office environments and administrative procedures and processes.

Good knowledge of supporting, coordinating and delivering within a project work-stream.

Good knowledge of the Data Protection Act 1998.

Good experience of developing and maintaining record keeping processes and systems.

Good experience of handling confidential and sensitive information appropriately.

Strong knowledge of standard IT packages to an advanced level (MS Office - Outlook and Word) and ability to learn new ones. Good knowledge of Excel to a high-intermediate level.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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