Administration Assistant - Castle, United Kingdom - Astrea Academy Trust

Astrea Academy Trust

Verified Company

Castle, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Job information

Purpose

To provide administrative, clerical and routine financial support to the Academy Team.

Key Accountabilities

Perform reception and telephone duties to provide courteous advice, information and help to staff, pupils, parents and visitors to the Academy
Provide routine administrative duties e.g. confidential typing, arrange diary, provide refreshments

Main Duties and Responsibilities

Organisation

Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.
Undertake student services duties, dealing with student enquiries.
Assist with student first aid/welfare duties, looking after sick students, liaising with parents/staff etc.
Contacts pupils and parents in matters relating to educational records or enquiries
Deal with complex reception/visitor etc. matters.
Organise Academy trips/events etc.

Administration

Undertake typing and wordprocessing and complex IT based tasks.
Provide administrative and organisational support to other staff.
Monitor attendance registers
Prepare lunch registers and reports for the kitchen
Process, format and assemble documents records, information and data sensitively.
Maintain the academy database (MIS system)
Issuing communications to colleagues, students, guardians and other stakeholders
Assist in arranging Academy trips, makes and confirms booking, collects and records contributions
Adding and removing pupils from roll
Assists in arranging after school clubs, confirming places and contributions
Assist with checking and compiling reports for the Office Manager and Leadership team

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General

Operate relevant equipment/complex ICT packages.
Monitor and manage stock, cataloguing resources and undertaking audits as required.
Assist with marketing and promotion of the Academy.
Forms relations with visitors and pupils to provide advice, information, instruction and resolve issues that arise
To undertake any other duties and responsibilities as may be determined.
To undertake any necessary courses or training as appropriate for the post.