Equipment and Stores Service Co-Ordinator - Stevenage, United Kingdom - East and North Hertfordshire NHS Trust

Description

Job overview

We are recruiting for a Equipment and Stores Service Co-Ordinator who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.

You will have responsibility for the local procurement and the management of consumables, equipment and service contracts within the Operating Theatre Department as advised by the Theatre Manager / Service Manager, in conjunction with the procurement team and local supplies department. Supporting the implementation of our new theatre stock management system.

You will be jointly responsible with external teams, e.g. Access/Waiting List Managers, speciality managers for robust communication and effective management of the patient's surgical pathway.

Our Values are Include, Respect and Improve. It is important that you understand and refer to our values during your recruitment process and beyond

Main duties of the job

The post-holder will support the Service Manager and Theatre Manager in the co-ordination and management in aspects of Clinical equipment and supplies to support Planned and unplanned surgical procedures.

To work unsupervised and act independently to manage own workload, referring to Service Manager when necessary.

To line manage and support a team to deliver the service.

To innovate more effective systems to benefit the department and the Trust and improvement projects.

To request new equipment through the discretionary, spend panel.

To support and assist the service manager with Business case and capital bid requests.

To deputise for the Service Manager as required in the remit of stock management.

Co-ordinating, ordering and receipting on loan instruments and implants under supervision of Clinical Leads /Theatre Manager.

Post holder will regularly work unsupervised but with the wider theatre team available for reference at all times.

Working for our organisation

At East and North Hertfordshire NHS Trust, we are proud of the range of general & specialist services we provide & our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible & innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.

We run the following hospitals:

• The Lister Hospital, Stevenage
• New Queen Elizabeth II (New QEII), Welwyn Garden City
• Hertford County, Hertford
• Mount Vernon Cancer Centre (MVCC), Northwood

We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation; our staff & patients are at the heart of delivering this ambitious agenda.

We understand that finding and starting a new job is an important life decision. If you need reasonable adjustments for a disability, or a life event, such as menopause - so that we can consider your application fairly & to get the best out of you during the selection process, please let us know.

We are committed to a positive work life balance for our employees. Employees are entitled to seek to work flexible working patterns & we are committed to listen and consider all requests. Such requests, of course, have to be made & considered formally, & will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.

Detailed job description and main responsibilities

Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.

Person specification

Qualifications / Training

Essential criteria

• Management qualification or equivalent experience

Desirable criteria

• Evidence of continuing development

Previous Experience

Essential criteria

• Staff management, including sickness absence, appraisals, and performance
• Team Working
• Project Working
• Preparing agendas and reports for meetings

Desirable criteria

• NHS Experience
• Financial and activity management
• Close working with senior and/or clinicians
• PAS access

Skills

Essential criteria

• Excellent communication and presentation skills
• Excellent verbal/written and interpersonal skills
• Practical and creative approach to problem solving
• Ability to resolve conflicts
• Ability to work on own initiative and as part of a team
• Ability to meet deadlines and manage varied workload
• Understand and practice confidentiality, tact and diplomacy
• Ability to cope with stress and work under pressure
• Ability to communicate with and get on with a wide range of people from all disciplines
• Awareness of limitations and experience and role

Knowledge

Essential criteria

• Computer proficient in Microsoft Word, Excel, Access, Outlook, Email
• Understanding of performance and change management

Desirable criteria

• Current NHS Issues
• Budget Setting

Other Requirements

Essential criteria

• Experience and evidence of engagement around equality, diversity and inclusion issues in relation to policy, service development and service delivery in respect of both services to users and the management of staff
• Role model our Trust values every day

Our values

We want our staff to believe in, demonstrate and live our values in everything we do.

Include
We value the diversity and experience of our community colleagues and partners, creating relationships and climates that provide an opportunity to share, collaborate and grow together.

Respect
We create a safe environment where we are curious of the lived experience of others, seek out best practice and are open to listening and hearing new ideas.

Improve
We are committed to consistently delivering excellent services and continuously looking to improve through a creative workforce that feels empowered to act in service of our shared purpose.

Committed to our Community

East and North Hertfordshire NHS Trust is committed to equality, diversity and inclusion for all job applicants, staff, patients and the wider community. We want to create a workforce which represents the communities we serve. We are on a journey to become a more inclusive organisation and we welcome applications from everyone regardless of their background. In particular we encourage applications from candidates with disabilities, and candidates from Black, Asian and Minority ethnic (BAME) backgrounds who are currently under-represented in various parts of our workforce .

We understand the importance of balancing work and home life. We are committed to support flexible working for our staff wherever possible and all our employees are given the opportunity to discuss potential for flexible working.

We are proud to be a Disability Confident employer and achieved our status in 2019.

We will remove barriers that prospective candidates might face at any stage of our recruitment process. If you have a disability and would like the advert in an alternative format, or would like to talk about how we can adjust the interview process to best support you, please contact us by emailing

We are also proud to support our UK armed forces by supporting Reservists, Cadet Instructors, Veterans and military spouses/partners into employment and offering supportive policies that value their contribution to the community and to our Trust.

We are committed to being a carer-friendly environment, addressing the complex needs of families with caring responsibilities. In partnership with Carers in Hertfordshire, all our working carers have access to support from recruitment. We are also a member of Carers UK, providing resources to make balancing work and caring easier. Our approach is inclusive, recognizing diverse challenges and creating a supportive environment where carers feel valued.