Human Resources/site Administrator - Livingston, United Kingdom - Wyman - Gordon Ltd

Wyman - Gordon Ltd

Verified Company

Livingston, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

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Responsibilities of the Position

To provide confidential and proactive administration support across the full employee life cycle
To support the overall business by organising travel, meeting rooms and corporate entertainment.
To assist with the identification, development and implementation of process improvements
To ensure that all work meets customer (internal and external) expectations on delivery and quality.

Key Area Responsibilities

Support employees with all policy and process queries.
Act as the first point of contact for management queries.
Help maintain positive employee relations across the site.
Support the recruitment processes, both internal and external, from the point of advertising through to onboarding.
Produce offer letters and contracts, onboard new employees and process new joiner documentation. Carry out right to work and reference checks.
Ensure HR systems are updated and maintained with the latest employee information and conduct monthly audit checks to ensure integrity of data.
Provide relative information required for the successful processing of Payroll.
Process employee absences and holidays.
Administration of employee benefits.
Support the maintenance of all training records.
Represent the Company at Disciplinary and Appeal Hearings.
Provide month end reports.
Organise monthly Team Briefings.
Arrange long service awards.
Control the booking of Conference rooms and any catering requirements.
Organise and book employee travel as required.
Carry out any other duties at the request of HR/Management team.

BEHAVIOURAL COMPETENCIES

Team Working - Demonstrates co-operation and openness with others. Contributes to collective problem solving. Willing to join in. Responds to teamwork. Promotes pride in the workplace.

Business Awareness - Considerate and effective in the use of Company resources. Shows awareness of broad Company issues and objectives. Supports and endorses all company policies.

Leadership - Positively welcomes responsibility. Self motivated. Takes ownership of personal goals and objectives.

Developing Others - Willing to help others to learn. Willing to share knowledge and experience.

Customer Focus - Able to identify both internal and external customers and respond to their needs.

Quality Orientation - Demonstrates personal commitment to quality; sets high work standards for self. Consistently achieves quality standards. Wants to do a good job.

Change Management - Accepts change. Adapts and responds positively to change.

Communication - Able to present information on a one-to-one basis clearly and concisely. Responds logically and fluently to questions.

Planning and Organising - Organises own day to day activities. Works methodically to meet deadlines. Pays attention to detail.

Analytical Thinking:

Breaks down problems into simple lists of tasks or activities. Applies problem solving tools and techniques.

Relationship Building - Demonstrates a positive approach in their interaction with others

Judgement - Applies common sense and clear thinking in own area on day to day problems, especially to reduce idle time and achieve objectives. Seeks advice when unsure.

Knowledge and Experience

Experience working within an HR administrative role preferably gained within manufacturing organisation.
Knowledge of HR practices
Strong IT capabilities including MS Office (Outlook, Word and Excel)
Good communication and interpersonal skills
A good understanding of GDPR and working in a team environment where personal data is kept confidential, protected, and secure.
Detailoriented with the ability to manage multiple tasks efficiently with a high degree of attention to detail.
Positive and proactive working attitude.
An HR qualification or CIPD would be advantageous.

Benefits: