Construction Secretary - Enderby, United Kingdom - Vistry Group PLC

Vistry Group PLC

Verified Company

Enderby, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Role Overview:

In a Nutshell

We have a new opportunity for a Construction Secretary to join our team within Countryside Partnerships North East Midlands, at our Enderby office in Leicestershire.

As our Construction Secretary you will be responsible for providing secretarial and administrative support to ensure the smooth running of the build department and the developments.

Let's cut to the chase, what's in it for you

Competitive basic salary and annual bonus
Agile working possible (dependent on role)
Up to 33 days annual leave plus bank holidays
Private Healthcare and Dental Insurance
Competitive contributory pension scheme
Life assurance 4 x your annual salary
Share incentive schemes
Employee rewards portal with many more benefits

In return, what we would like from you

Behave in line with our company values
Integrity, Caring and Quality
Educated to GCSE standard or equivalent in Maths and English
Experience of working in an office environment
Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook
Excellent numeric and literacy skills
Able to work with a high degree of accuracy
Excellent organizational skills
Ability to communicate with colleagues of varying seniority
Be able to work well as part of a team and able to use own initiative when required
Professional, with a positive outlook
Able to prioritise workload to meet deadlines
Willingness to learn and develop skills and knowledge
A commitment to work as required to meet the needs of the business

Desirable

BTEC diploma or certificate in administration
Use of COINs database

More about the Construction Secretary role

Assist the Construction Director in producing the monthly health and safety reports and board reports.
Provide support to all site based personnel to ensure the smooth running of the developments.
Maintain an accurate and efficient filing and archive system
Identify any issues from site personnel and raise with the Regional Build Director
Weekly data input into COINs database
Complete weekly time sheets and pass to the Payroll department within agreed timescales
Logging of customer defects and updating when required
Liaise with Site Managers regarding outstanding customer defects
Coordinate and produce letters, reports, memos as required using Microsoft Office packages
Monitor and update complaints register
Process and deal with invoices accordingly, ensuring they are paid within a timely manner
Identify any issues from site personnel and raise with the Regional Build Director
Deal with all mobile phone related queries for site based employees Provide support to all site based personnel to ensure the smooth running of the developments
Arrange and support training courses for the department against the training plan and update training records.
Be familiar with the Company's health, safety and environmental policy
Administer filing system for fire safety photographic records
Order PPE, workwear and stationery items
Arrange and support meetings and events, and arrange accommodation as required
Holiday cover for reception duties including answering the telephone, record and distribute messages accordingly and process incoming and outgoing post

Finally, let's tell you a bit more about us
At Vistry Group, we build more than homes.

We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes.

Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.