Payroll Reconciliation Administrator - United Kingdom - USI Insurance Services

Description

General Description :
Responsible for assisting with processing payroll for over 10,000 employees. Includes collection, entering, and coordination of payroll data. Participate in mentoring and process improvement.


Responsibilities:
Ensure that payroll is processed timely and aligns with payroll procedures.
Process manual check requests in accordance with federal, state, and local requirements.
Input, verify, and research records relating to leave of absences.
Assist with various entries relating to prior quarter/year adjustments. Includes W2 and 941.
Run time and attendance reports for upload into company's third-party payroll system.
Assist employees, managers, and HR with questions and issues. Includes pay discrepancies, pay practices, processes, procedures, and payroll-related benefit questions.
Create and review reports weekly to ensure accurate information.
Process and import salary continuation payments, commissions, other supplemental earnings, and deductions.
Run reports to ensure employees are paid accurately. Includes custom business intelligence reports.
Request stop payments/direct deposit reversals, as necessary.
Verify payroll output. Document and file all appropriate back-up materials.
Run payroll tax reconciliation reporting on a bi-weekly basis.
Input updated state unemployment (SUI) rates in payroll system.

Assist Senior Payroll Tax Analyst in the registration of withholdings, unemployment, third-party access, and power of attorneys with state and local agencies.

Comply with Sarbanes-Oxley (SOX) practices. Provide documentation for all items entered when requested for audit purposes.
Conduct research of complex issues and participate in special projects as assigned.
Make recommendations to the Payroll Supervisor and Manager for process improvements.
Assist Payroll Supervisor with mentoring of payroll team members as needed.

Knowledge, Skills and Abilities:
Must have familiarity with multistate payroll tax and regulations.
Working knowledge of local tax and employee level tax corrections.
Experience processing garnishments and/or other tax items.
Certified Payroll Professional designation preferred.
Ability to work effectively in a highly matrixed organization with shifting priorities.
Ability to respond to common payroll inquiries from employees, management, and HR.
Experience with Microsoft Office suite, including Word, Outlook, and Excel.
Experience with UKG/UTM payroll system preferred.
Able to work independently with minimal supervision.
Excellent customer service, communication, time management, and organizational skills.
Strong analytical and problem-solving skills.
Ability to handle confidential and sensitive information and situations with discretion.
Overtime may be required to fulfill the requirements of this position.


Physical Demands:

Work is performed in a climate-controlled office environment with minimal noise and limited to no exposure to chemicals or toxins.

Employees operate office equipment including telephone - headset, computer, computer monitors, keyboard, mouse, copier, scanner, and mail machine. Physical tasks of job include walking, sitting, standing, bending, and typing.
Analysis of

Physical Demands:

• Constantly (over 66% of time) work performed requires employees to use repetitive hand motions such as typing, using a keyboard, and sitting at a desk.
• Frequently (34%-66% of time) work performed requires employees to handle and grasp things, walk on normal surfaces, stand, and bend.
• Occasionally (1%-33% of time) work performed requires repetitive foot movements, walk on uneven or slippery surfaces to and from work and occasionally reach outward to grab things and bend.
• Rarely (#LI-AL1

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