Pharmacy Administrator - Tern ED, United Kingdom - Midlands Partnership University NHS Foundation Trust

Midlands Partnership University NHS Foundation Trust

Verified Company

Tern ED, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Administrator - Band 3

We are looking for an enthusiastic, highly organised administrator to support our Pharmacy & Medicines Optimisation Service working 22.5 hours per week.

The post will be based at the Haywood Hospital, and you will need to demonstrate a positive approach to support the team and to cover colleagues across other sites during busy times or annual leave.

If you wish to join our friendly and dynamic team and have the ability to work flexibly we look forward to hearing from you.

The post holder will provide comprehensive administrative support to ensure the smooth running of the office for the Pharmacy & Medicines Optimisation Department/Dispensary.

Initiative and independent judgement are essential as the post holder will need to make decisions in order to facilitate effective working practices.

By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
Supporting your career development and progression

Excellent NHS Pension scheme

Generous maternity, paternity and adoption leave

Options for flexible working

Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave

Extensive Health and Wellbeing support and resources

If you work in our community teams, we pay for your time travelling between patients

Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate

Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, mileage paid at business rates

Salary sacrifice bikes up to £2k

Free car parking at all trust sites

Free flu vaccinations every year

Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)

And more.

We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.

To provide an administrative support service to Pharmacy Senior Leaders and other members of the Pharmacy and Medicines Optimisation Department as directed.
Responsible for managing and maintaining the electronic diary, using Microsoft Outlook computerised system, arranging meetings/appointments, ensuring they are kept up to date and preventing meeting clashes or missed entries.
Ensuring the provision of an effective general telephone receipt and enquiry service and advising callers accordingly. Dealing with enquiries where possible, and taking of messages.
Prioritise own workload and meet deadlines in order to meet the requirements of the post.
Support the planning and organisation of events, conferences and away-days when required.
Collate, quality check and input data into department databases and registers.
Timely production of agendas and relevant papers, including booking venues, taking minutes and transcribing notes.
Typing of reports, letters and memoranda including the development, creation and maintenance of spreadsheets and databases, where appropriate.
To be responsible for ordering non drug items across the dispensary sites.
Establish, develop and maintain efficient office documentation systems (e.g. filing, both paper based and computerised) ensuring accessibility and confidentiality of information.
Plan and implement new ways of working, collaborative working and capacity planning through line management arrangements
Assisting with the production of special projects, presentations, reports and correspondence.
To monitor progress of specific service projects/workloads against set deadlines.
To support the uploading and management of documents onto the Trust's Health Assure website to support CQC in the absence of responsible staff.
As part of the administration team, the post holder will be expected to provide cover in other areas in times of sickness etc.
To undertake any other duties deemed appropriate as required.