Facilities Administrator - London, United Kingdom - King's College Hospital NHS Foundation Trust
Description
An exciting opportunity exists to join King's College Hospital NHS Foundation Trust.
We are seeking to appoint a Facilities Administrator who will be responsible for the efficient purchasing, distribution, stock control and collection of all Trust uniforms.
To undertake various administrative duties including, minute taking, filling, ordering, reporting, helpdesk assistance as well as handling any ad-hoc Facilities requests.
This position is responsible for ensuring all protocols of uniform service are followed in line with the Trust policy. The Facilities Administrator will work with various stakeholders, including nursing groups, procurement and external contractors.
Significant judgement when dealing with information is required as often matters are complicated and information is conflicting.
Able to make decisions on how to approach/resolve particular service problems.
A willingness to learn and develop skills will be positively encouraged.
A good level of agility and physical fitness.
King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c.
The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.
By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.
Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.
- Process and distribute all uniform requests to new and existing staff members.
- Stock control to ensure adequate levels are maintained.
- Place, receipt and track orders using Oracle.
- Oversee the linen operative role ensuring that the uniform service is running smoothly.
- Establish and manage recycling processes for the department to cover items such as; uniforms and furniture.
- Keep accurate and up to date records of which uniforms are distributed to clinical staff.
- Monitor storage areas to ensure that the uniforms are clearly labelled and bagged.
- Responsible for working with external suppliers, ensuring deliveries are kept on schedule and tracked.
- When required, receive incoming uniform orders, check thoroughly and report any missing garments.
- Excellent IT skills, including the use of Excel to a high level.
- Assist when required with the cover for the security reception/helpdesk.
- Provide administration support to other areas within CEF, including but not limited to minute taking, raising purchase orders, etc.
- Ability to work on his/her own initiative is vital.
- An excellent eye for detail is essential.
- Various administration tasks to support the FM department as required.
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