Personal Assistant/ Executive Assistant - Maidenhead, United Kingdom - RALYTRANS LTD

RALYTRANS LTD
RALYTRANS LTD
Verified Company
Maidenhead, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Personal Assistant to Managing Director

Maidenhead, Central


About Us:
Hidd Group is a challenging player in the Rec2Rec industry, dedicated to connecting top-tier talent with dynamic recruitment organizations. With a proven track record of success, we pride ourselves on our commitment to excellence, innovation, and personalized service.

Note:
This is a role for one of our clients


Job Overview:

Responsibilities:


Calendar Management:

  • Coordinate and manage the Managing Director's schedule, including appointments, meetings, and travel arrangements.
  • Proactively identify and resolve scheduling conflicts to optimize the efficient use of time.

Communication:

  • Act as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence.

Meeting Coordination:

  • Organize and prepare materials for meetings, ensuring the Managing Director is wellprepared and briefed.
  • Schedule and coordinate internal and external meetings, conferences, and events.

Travel Arrangements:

  • Arrange domestic and international travel, including flights, accommodations, and transportation.
  • Prepare travel itineraries and ensure all travelrelated documents are in order.

Document Management:

  • Maintain and organize confidential files, documents, and records.
  • Assist in preparing reports, presentations, and other businessrelated documents.

Task Prioritization:

  • Assist in prioritizing tasks, deadlines, and commitments to ensure the Managing Director's time is optimized.
  • Anticipate needs and proactively address issues to streamline daily operations.

Relationship Management:

  • Build and maintain positive relationships with key internal and external contacts.
  • Represent the Managing Director professionally and ensure a positive image is maintained.

Special Projects:

  • Take ownership of specific projects as assigned by the Managing Director, ensuring timely and successful completion.

Qualifications:

  • Proven experience as a Personal Assistant or Executive Assistant in a recruitment agency.
  • Exceptional organizational and multitasking skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Discretion and the ability to handle confidential information with sensitivity.
  • Ability to work independently and collaboratively in a fastpaced environment.

Education and Experience:

  • Previous experience in a recruitment agency is mandatory.

How to Apply:

Job Types:
Full-time, Permanent


Salary:
£22,000.00-£25,000.00 per year


Ability to commute/relocate:

  • Maidenhead, SL6 1JF: reliably commute or plan to relocate before starting work (required)

Experience:

Recruitment Agency: 1 year (required)


Work Location:
In person
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