Personal Assistant - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust
Description
Band 4Main area
- People Directorate (HR)
Grade
- Band 4
Contract
- Permanent
Hours
- Full time hours per week
Job ref
Site
- Trust Head Quarters, Nottingham City Hospital
Town
- Nottingham
Salary
- £23,949 - £26,282 pro rata, per annum
-
Salary period
- Yearly
Closing
- Today at 23:59Job overview
Are you passionate about the NHS? Have strong administrative and organisational skills with experience of providing senior administrative support and diary management to Senior Managers? If yes, we would love to hear from you.
We are looking for a dynamic, self-motivated and focused PA to join the People Directorate (HR) in this pivotal role providing a full range of comprehensive secretarial and administrative support to Deputy and Operational Directors of People enabling the efficient operation of their portfolios.
This is a great opportunity for someone who demonstrates excellent organisation and prioritisation skills, self-motivated and thrives in a busy team and autonomous environment.
You will act as an ambassador for the People Directorate and Trust.
This is a demanding, varied and interesting role and needs someone who is organised, has the ability to multitask, be responsive and adaptable to suit the variable and developing work of the senior managers and exercises discretion and confidentiality.
Main duties of the job
You will join the People Directorate and have opportunity to create and build relationships with a range of colleagues in a variety of roles and levels.
Often being the first contact point to the senior managers and their reports, responding to queries and signposting
Pro-active management of complex diary arrangements including managing priorities and clashes. Maintaining free space in the diary to complete work, read papers, managing actions and responses
Meeting coordination and administration, including drafting documents, agendas, taking minutes and other administrative needs as required
Preparation of papers in advance of meetings as required, ensuring that minutes, papers, and correspondence are available
Processing invoices and other financial arrangements within scope of role
Meeting regularly with designated senior managers to discuss diary, agreeing priorities and monitoring workload
Working effectively with the wider teams across the People Directorate and cross covering other PAs
Supporting other adhoc and discrete pieces of work and projects
Working for our organisation
Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country where our colleagues do amazing work everyday.
Detailed job description and main responsibilities
Please see the attached the Job Description and Person Specification for key duties and responsibilities.
This is your opportunity to showcase you You should outline your skills, experience, and achievements, providing further information/evidence of your suitability for the role, with particular reference to the essential criteria (outlined in the Person Specification)
Person specification
Training and Qualifications
Essential criteria
- Good standard of education including minimum GCSE A-C in Maths and English;
- NVQ 3 Business Administration or equivalent experience;
Essential criteria
- Proven clerical/ administrative experience within customer care environment;
- Experience of efficient diary management, meeting preparation and organising, filing system management, conference or equivalent planning
- Minute taking experience and producing agendas
- Ability to communicate effectively at all levels including senior managers and with external customers / stakeholders
- Strong attention to detail
- Experience of the NHS in a similar role within a large acute teaching hospital;
- Previous NHS/Social Care experience
- Cash/finance management experience
Essential criteria
- Assessment against essential criteria in Person Specification
- Assessment against desirable criteria in Person Specification
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience.
Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
Salary:
The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence:
All appl
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