Executive Assistant - Portsmouth, Hampshire, United Kingdom - Dynamite Recruitment

Description

Executive Assistant/ EA 6 month FTC Location: Portsmouth Salary: £30,000 to £35,00 per annum Dynamite Recruitment are working alongside a well-established company based in Portsmouth. Due to company expansion they are looking for an experienced and proactive Executive Assistant to support the director This is a busy position which will require an EA / PA who has been used to supporting senior managers. As an EA / Executive you will be responsible for the following tasks:

• Be the first point of contact for all incoming and outgoing correspondence between and on behalf of a board of Directors – this will include phone, email, post etc. – Ensuring strong relationships with external partners are made.
• Co-ordination of the Directors diaries – sending reminders to ensure deadline and meetings aren't forgotten, to book venues, flights, meeting rooms, accommodation as necessary
• To arrange meetings and appointments – Take notes at meetings (both on and off site) and provide follow-up action, as and where required
• Support with the delivery of business- wide administration projects.
• Create and organise documents, reports and presentations to support directors
• Handle ad hoc projects, research and manage as required

• Previous extensive PA/EA experience – supporting multiple colleagues, ideally at Director level
• The ability to multi-task and work well in a pressurised environment
• Be extremely organised with excellent time management and communication skills
• An effective listener who is able to seek clarity and explanations regarding deadlines and priority tasks
• A pro-active mindset with the ability to anticipate needs and recognise potential problems before they arise.
• The ability to build rapport and communicate with people at all levels
• Possess first class IT and administrative skills