Transport, Inventory and TWG Stores Officer - Kingston upon Thames, United Kingdom - Foreign, Commonwealth & Development Office

Description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. Job Category 1 Foreign, Commonwealth and Development Office (Operations and Corporate Services) Job Description (Roles and Responsibilities) 1

Main purpose of job:

This is a fantastic and varied job working in one of the key Diplomatic missions in Kingston. You will work closely with the Estates and Infrastructure Development Manager and the Foreman. The British High Commission is seeking to recruit a professional individual with Strong Customer Service, Administrative and organisational skills for the position of Transport, Inventory and Technical Works Group (TWG) Stores Officer. The main purpose of the role is to support the operational delivery of Corporate Services in coordinating official ground transportation and maintaining the TWG stores in accordance with established FCDO policy and best practice.

The ideal candidate will be an energetic team player with sound knowledge of inventory management and record keeping.

Roles and responsibilities:

Manage and coordinate official ground transportation for BHC staff

Coordinate assignment of drivers for transportation duties

Manage service schedule for fleet vehicles

Check delivery of goods from suppliers against delivery notes.

Carry out daily reconciliations of store bin cards electronically

Prepare schedule for Diplomatic mail. Deliver to couriers when required. (back up to PA)

Ensure all stock delivered to the store is labelled and placed in the correct location.

Manage main stock inventory

Managing TWG Stores inventory including conducting random stock check/validation on individual items and request for replenishment of stock before items are used up (regularly monitoring minimum reorder quantity)

Ensure that tools/equipment are kept in good condition i.e. forklift, palletizer, small hand tools, drill, winch etc.

Arrange tool servicing as required.

Management and control of hazardous substances and chemicals

Responsibility for Risk Management

Identify and record obsolete items

Relocate and re-stack goods to make space for new deliveries

keeping records (electronic) of goods, their location and quantity

Ensure proper accounting and periodic reporting of stock items and their financial value

Receive local deliveries and collections as and when required.

Prepare building kits, equipment, and stock for forthcoming jobs.

Assume responsibility for Maintenance Request Form (MRF)

Ensure equipment received for maintenance and repair, is cleaned, labelled and put in the appropriate area.

Ensure that the store and work areas (including storage containers) are kept clean and tidy and comply with health and safety regulations.

All other duties as assigned.

Resources managed:

Line Manage 2 x maintenance workers and 3 x drivers

The incumbent will be expected to demonstrate initiative and make difficult decisions independently, in a calm manner. Organisational skills are essential, as well as accuracy and attention to detail. The successful candidate will be expected to prioritise and exercise judgement in areas which fall within established practices and procedures.

Essential qualifications, skills and experience 1

Minimum of 3 years' experience in inventory management/stock control

Excellent interpersonal, written and oral communication skills

Valid Driver's Licence – General Licence with ability to drive manual shift vehicles, not exceeding 5,000kgs laden weight

Computer Skills; MS Word, Excel, Teams.

Excellent organizational, prioritization and problem solving skills

Good report writing skills

Excellent command of English language

Desirable qualifications, skills and experience 1

Experience in company fleet management

Hold either a BSc, HND or other relevant tertiary level qualification

Required behaviours 1 Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together Application deadline 1 12 May 2024 Grade 1 Administrative Officer (AO) Type of Position 1 Full-time, Permanent Working hours per week 1 39 Region 1 Americas, Caribbean & Overseas Territories Country/Territory 1 Jamaica Location (City) 1 Kingston Type of Post 1 British High Commission Number of vacancies 1 1 Salary 1 174,293.44 JMD per month Start Date 1 24 June 2024 Other benefits and conditions of employment 1

Applicants must have the independent right to reside and work in Jamaica.

The period of probation for this role is three months though the British High Commission reserves the right to extend this period in order to fairly assess performance.

Full induction and coaching will be arranged for the successful applicant.

International travel will be required for training so applicants must hold a valid passport

The salary for this position is $2,178,668.00 JMD per annum

Core office hours are 8:00am to 4:30pm Monday to Thursday and 8.00am to 1.00pm on Fridays.

Annual leave entitlement is 20 days rising to 24 days after five years of service. The BHC Kingston also observes a combination of up to 14 UK and local public holiday days.