HR Operations Officer - London, United Kingdom - Kirkland & Ellis

Description

HR Operations Coordinator (One year FTC)

This position supports the efforts of the Firm's Human Resources (HR) department, working with the HR Operations team to provide a seamless HR Operations service.

HR Systems

Primary responsibilities are related to accurate and timely data entry into PeopleSoft for new hires, personal changes such as name, phone, address, email, citizenship, visa, education, languages, office/cube updates, teleworker agreements, etc for the London, Paris and Brussels office.

Support the HR Operations team in maintaining / auditing the PeopleSoft database for the London, Paris and Brussels office.

Provide support and guidance to London, Paris and Brussels staff in the use of PeopleSoft, including training new joiners.

Support the HR Operations team in testing bug/issue fixes, system enhancements and developments to PeopleSoft.
Provide ad hoc reports to Directors/Managers as and when required.
Provide HR Operations back up for relevant team members in all critical PeopleSoft functions including timecard review.
Run queries out of PeopleSoft to support requests for data.
Respond to employee queries using standard email response templates and monitor London HR Operations inbox.
Payroll
Responsible for input in PeopleSoft the monthly changes to payroll data for the London office.
Provide support for the preparation and validation of the monthly payroll information for the London office.
Responsible for running the monthly timesheet reconciliation process.
Responsible for running the monthly Associate Vacation reconciliation process.

Responsible for monitoring, categorising and replying to emails sent to the London HR Operations mailbox and escalating where necessary.

Provide the HR Operations team with general administration on projects and other duties as needed.
Assist the HR Operations team with preparing and reviewing process documentation across the function.
Screen telephone calls and record messages for the HR Operations team.
Education, Work Experience, Skills
Previous experience of working with HR systems is essential.
Highly effective writing and communications skills, and the ability to communicate credibly and diplomatically with all levels.
Excellent time management and organisational skills, and the ability to simultaneously manage multiple highly detailed projects.
Ability to solve problems on an immediate basis and work using initiative.
Ability to demonstrate a flexible and hands-on attitude.
Technologies/Software
~ Experience of MS Office with advanced Excel skills.