Heo - Assistant Private Secretary to CEO of The Ipa - Birmingham, United Kingdom - Cabinet Office

Cabinet Office
Cabinet Office
Verified Company
Birmingham, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Details:


Reference number:


Salary:

- £32,640 - £36,510
Job grade:


  • Higher Executive Officer
    Contract type:
  • Permanent
    Business area:
  • CO
  • Infrastructure and Projects Authority
    Type of role:
  • Administration / Corporate Support
  • Secretarial
    Working pattern:
  • Flexible working, Fulltime, Job share, Parttime
    Number of jobs available:
  • 1Contents
Location

About the job


Benefits:

Things you need to know

Location

  • 23 Stephenson Street, Birmingham, B2 4BJAbout the job

Job summary:


Background to the IPA
Who we are

The IPA is the government's centre of expertise for infrastructure and major projects. We sit at the heart of government, reporting to the Cabinet Office and HM Treasury. Our core teams include experts in infrastructure, project delivery and project finance who work with government departments and industry.

We support the successful delivery of all types of infrastructure and major projects; ranging from railways, schools, hospitals and housing, to defence, IT and major transformation programmes.

We lead the project delivery and project finance professions across government.

Our purpose


Our purpose is to continuously improve the way infrastructure and major projects are delivered, in order to support government priorities and improve people's lives.

We aspire to create the best performing project system of any country in the world.

What we do


The IPA works with government and industry to ensure projects are delivered efficiently and effectively, and to improve performance over time.

We work on the overall project delivery system, which includes the projects, people and processes that together create the right environment for successful delivery.

We measure how well the system is performing, so we can learn important lessons and continuously improve project performance over time.


Job description:

Corporate Function


The Corporate Function is central to the smooth running of the Infrastructure and Projects Authority and delivering the organisation's strategic objectives.

Comprised of the Private Office, Communications, Business Management and Administration teams, Corporate Function provides direct support to the CEO and wider IPA and sets the tone for IPA engagement with its key stakeholders.

This role reports into the IPA's Head of Communications and Private Secretary. As a small team there is potential to be involved in a broad mix of work.


Person specification:


Role Description and Responsibilities

  • Commission, oversee and edit briefings and submissions for the CEO, liaising with other offices where necessary.
  • Communicate messages and updates from the CEO to the wider organisation and support general internal communications.
  • Coordinate the CEO's participation in external events and communications, advising on speaking engagements and messaging.
  • Coordinate and develop a broad range of engaging communications content for all IPA channels such as blog articles, social media and case studies.
  • Monitor and manage the Senior Responsible Owner (SRO) letter process.
  • Act as a portfolio office, commissioning work from the business unit as required.
  • Support the Senior Private Secretary by commissioning and attending briefing meetings when required.
  • Support the Head of Communications with announcements and events as required.
  • Build trusting relationships with ministerial private offices, press offices and external stakeholders.
  • Create content for the staff intranet and other internal communications activities.
  • Other tasks appropriate to the role are assigned from time to time by the IPA's Head of Communications and Head of Private Office.

Key Accountabilities

  • Accountable for maintaining the IPA staff intranet to a high quality and encouraging engagement across the organisation.
  • Accountable for the Senior Responsible Owner (SRO) letter process.

Behaviours:

We'll assess you against these behaviours during the selection process:

  • Managing a Quality Service
  • Communicating and Influencing
  • Working Together

Benefits:


  • Learning and development tailored to your role.
  • An environment with flexible working options.
  • A culture encouraging inclusion and diversity.
  • A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
  • A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know


Selection process details:


  • This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
    Application process


Please provide a 500 word personal statement detailing how your relevant past experience and skills make you a good fit for our person specification.


Selection process
During the Interview you will be assessed against the behaviours listed below and your experiences.

Expected sift date - TBC.
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