Finance Assistant/bookkeeper - Newbury, United Kingdom - Charlie Waller Trust

Charlie Waller Trust

Verified Company

Newbury, United Kingdom

4 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Finance Assistant/Bookkeeper

Location:

The role is based at the Trust's office in West Berkshire with a minimum of three days per week expected to be worked at our Newbury office.

Flexible working arrangements are available with the understanding that this must meet the objectives of the charity and requirements of the role.

Accountable to:
Finance and Operations Manager

Start date:
As soon as possible

Hours of work:
Full-time/part-time (0.8-1FTE), Monday-Friday, permanent.

Salary range:
£26,000 - £28,000 FTE, depending on experience.

Purpose

This is an exciting and vital role performing a range of finance and governance tasks, supporting the Finance and Operations Manager of a leading mental health charity focused on supporting children and young people.

As finance assistant, your role is to support the Finance and Operations Manager with all financial processing and record-keeping.

Your primary goal is to facilitate responsible and compliant financial management of our children and young people's mental health charity.

Key responsibilities and duties

Administering and carrying out processes to maintain the financial function of the charity in line with operational requirements and statutory compliance.

Duties will assist the Finance and Operations Manager with maintaining accurate, up to date financial records including but not limited to:

Weekly maintenance of bank accounts including reconciliations and banking.
Management and reconciliation of the office petty cash and fundraising float.

Purchase ledger

Raising purchase orders, matching and correctly coding invoices, reconciliation of statements, payments and monthly reconciliations.

Sales ledger

Raising invoices in a timely manner, logging receipts and allocating to the correct projects and analysis codes, monthly reconciliations and credit control.
Being the initial contact for financial enquiries both internally and externally.
Assist with monthend, quarterend and yearend processes.
Assist with payroll and associated submissions to HMRC and pension provider.
Support the annual audit.
Recording donation income via internal processes inc. website donations, JustGiving and Shopify disbursements.
Resolving donor and fundraising team queries.
Fundraising event reconciliations.
Recording and processing of staff expense claims.
Collate and process regular gift aid claims.
General finance administration as normally expected in a charity environment to support the Finance and Operations Manager with higher level finance duties as and when required.
Routine call handling as part of the wider office administrative team.

About our Trust

The Charlie Waller Trust was created by the Waller family in 1997 in response to the loss of their son and brother Charlie who tragically took his own life whilst suffering from depression.

We have since become one of the UK's most respected mental health charities for children and young people.

Our overarching mission is to educate young people and those with responsibility for them - parents and carers, teachers, college and university staff, and employers - about children and young people's mental health and wellbeing.

The Charlie Waller Trust is a great place to work. We care about mental health and wellbeing in our team and have a positive, enabling workplace culture.

Our values drive our work:
-
Warm: Positive personal connections are central to mental health; we aim to reflect that in all our relationships with beneficiaries, supporters, staff and volunteers.
-
Empowering: We support all those we work with, and who work for us, to use their minds, hearts, energy and creativity to fulfil their potential.
-
Collaborative: Partnership and cooperation are at the core of our work; we seek the views of those we wish to support and aim to put them at the centre of our activity.
-
Compassionate: We recognise vulnerability in ourselves and others, especially where there is more than one reason people may be vulnerable to mental health problems, discrimination or inequality.
-
Open: We believe in being honest about the way we work, our aspirations and where we need to improve; openness and good communication are key to good mental health.

Terms and Conditions

Equity, Diversity and Inclusion _
Benefits_

We want people to thrive at the Trust; we believe you do your best work when you feel your best.

That being the case, our team comes first, and we are proud of our culture:
we offer a supportive, flexible and enjoyable place to work.

As part of our employed team, the following benefits are available to you:

Flexible working policy
we're committed to helping you find a healthy work-life balance.
Generous annual leave allowance pro rata 25 days annual leave (increasing to 30 days after 5 years' service), PLUS bank holidays PLUS the period between Christmas and New Year.
A workplace pension scheme to support you with s