HR Assistant - London, United Kingdom - Richard James Recruitment Specialists

Richard James Recruitment Specialists

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The HR Assistant role provides support across a range of HR, Payroll and Benefit functions for a global Commodity Trading business in London and various group companies.

DUTIES AND RESPONSIBILITIES
Payroll and Benefits

Day to day processing of professional, accurate and timely payroll services to include:
processing new joiners and leavers on Payroll/HR system

- processing contractual changes and ad hoc payments
- processing statutory payments (SMP, SSP, SPP, ShPP)
- collating and processing overtime claims
- processing G AYE deductions and taxable benefit choices
- producing and distributing monthly payroll reports

Payroll reconciliations (preparation of salary and payroll control spreadsheets for sign off)
Processing benefit related invoices and recharges on SAP
Assist with payroll year end processing (P60s, P11Ds)
Deal with employees general queries and escalate/signpost as appropriate
Assist the Payroll & Benefits Manager with ad hoc tasks in busy periods

HR Functional Support

Support recruitment to include assisting in preemployment checks and verifications
Support routine processes for on boarding new joiners
Setting up new employees on HR Database and SAP (for expenses)
Maintaining and updating HR Database with any changes to employee records, including contract changes, leavers, reporting lines etc.
Updating SAP with any bank account changes from employees
Updating department structure charts
Processing HR admin related invoices on SAP
Filing all employee documents in personnel files and/or electronically as required
Ordering eye vouchers and issuing to employees, logging details on spreadsheet and recharging at the end of the financial year
Assist the HRBP with ad hoc tasks in busy periods

This information does not define or limit the scope of employment and the Company might reasonably require the jobholder to perform other duties from time to time.

REQUIRED SKILLS AND QUALIFICATIONS

ESSENTIAL

Ability to maintain total confidentiality of information with regards to all employee matters.
Attention to detail and ability to work to high level of accuracy, prioritising critical tasks
Demonstrable experience of working in a highvolume administrative role
Excellent organisation skills and able to prioritise multiple and sometimes conflicting Excellent organisation skills and able to prioritise multiple and sometimes conflicting tasks
Strong team player who works well using their initiative to get the job done within Strong team player who works well using their initiative to get the job done within deadlines and to the required standard deadlines and to the required standard
Professional verbal and written skills
Able to communicate with a wide range of individuals and to adapt style to the individual
Proactive and solution oriented
Ability to work flexibly and adapt to changing work practices and priorities
Microsoft Office skills (Word, Excel, PowerPoint) to intermediate level
Previous experience in a HR functional support role

DESIRABLE