Executive Support Officer - London, United Kingdom - Office Angels

Office Angels

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is looking for a Team Assistanr/EA who works flexibly as part of a small team providing high level executive support, combined with broader secretarial and administrative support, to Directors and the wider senior leadership team, understandingand managing their needs to enable them to effectively use their time.

The post holder also provides support to the Business Manager to the Chair and Chief Executive as required.

Main responsibilities

To proactively manage Director's diaries to ensure the smoothrunning of all daytoday activities, using professional judgement to effectively balance their time, prioritising the most important meetings, identifying and resolving conflicts before theyarise and anticipating requirements in advance.
To arrange and support a range of meetings with both external stakeholders and internal colleagues, including booking meeting rooms, receiving visitors and arranging refreshments if required.
To provide secretariat support, including collating and circulating agendas and papers, and taking accurate and concise minutes or notes, for a range of routine, complex, technical, or confidential meetings.
To provide help and support to Heads of Service and their teams on a range ad hoc and longer term projects and pieces of work.
To provide cover for the Business Manager in their absence and help support the work of the Chair and Chief Executive as required
To book business travel and accommodation; and to process travel and subsistence claims as necessary.
To make, receive and deal with telephone calls, taking accurate messages and dealing with general enquiries internally and externally.
To draft suitable replies to correspondence where appropriate.
To research background information as required.

If you feel the above role is for you, please contact us today and one of our consultants will be in contact with you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers.

Office Angels UK is an Equal Opportunities Employer.