- Administer and organise contracts and due diligence documents in accordance with departmental procedures, policies, and project-specific requirements.
- Ensure that once complete, all contract documents are sent/returned within the required timeframes and that all documents have been executed by the proper authorities within the organization
- Detect and correct potential risks or delays in contract submissions
- Drafting and updating native word documents
- Stay up-to-date with organizational changes and coordinate with IPS legal department and senior leadership team as required
- Maintain an organized system of physical and digital records, monitor and anticipate expiry dates
- Work with IPS office leads to track and record any facility issues requiring attention
- Coordinate with Alderley Park landlord team to ensure the smooth running of the IPS North office
- Activities to assist with planning office events, and client visits
- BS degree in Business Administration; additional experience in a contracts or legal field would be an advantage.
- The role requires the discreet handling of confidential information.Experience in managing such information would also be a positive distinction.
- Proven work experience as a Contract Administrator, Office Manager, or relevant role.
- Excellent writing skills.
- Keen attention to detail, with an ability to spot errors.
- Strong analytical and organizational skills.
- Ability to work with varying seniority levels, including staff, managers, and external partners.
- The role is office-based.
- This role may require infrequent limited travel.
- Physical requirements are light office administrative duties as required. About Us
Contracts Administrator - Macclesfield, United Kingdom - Integrated Project Services
Description
Job Description At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Contracts Assistant to join our talented team at our North office located in Alderley Park (Cheshire), United Kingdom .
In this role, you will support the EMEA Contracts and Risk function to ensure effective management of contract-related documents and procedures. Additionally, you will provide administration and office management support for the North office.
What You'll Do
Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights
Qualifications & RequirementsSafety
IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products. Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centers, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.
Specialties
Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.
All qualified applicants will receive consideration for employment at IPS without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.
Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.
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