Document Controller/Information Management Assistant - Manchester, United Kingdom - Mace

Mace Manchester, United Kingdom

3 weeks ago

Full time

Description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities and societies across the globe. To learn more about our purpose, culture, and priorities, visit our .

Within our consult business, we harness our unique combination of leading-edge practical expertise and project delivery consultancy to unlock the potential in every project.

Our values shape the way we consult and define the people we want to join us on our journey, they are:

Safety first - Going home safe and well

Client focus - Deliver on our promise

Integrity - Always do the right thing

Create opportunity - For our people to excel

To provide accurate and timely administration and information management by coordinating and organising the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by project, design teams/consultants and subcontractors on a project/s. The role of the FSR document controller will be to support the information management lead in the administration and management of data systems, transmittals and information repository environments on behalf of the client (MAG) through the lifecycle of the FSR programme. All information and documentation control activities need to align to MAG corporate standards. Configuration of the Aconex EDMS as well as the FSR programme delivery management system. Due to the sensitive nature of some of the information involved in the position all applicants must be willing to take and pass the appropriate security/CTC assessments.

You'll be responsible for:

Ensures information is managed in accordance with Mace/MAG procedures and the procedures for the system in use.

Manages the onboarding of Mace staff and external parties to the project system.

System management ensures all new documents arriving on the system are quality checked as per standard procedures.

System management, creates, manages and updates distribution groups to ensure information flows to the correct organisations.

Maintains the project work package matrix and assign documents accordingly.

Processes in app reports as required by the project team.

Administers user access and permissions for the project system.

Ensures key processes such as the Request for Information (RFI) process are working in accordance with the procedures.

Works collaboratively towards the common goal of net zero carbon transition and share responsibility for the proactive identification and management of the associated carbon emissions and reductions during the delivery of work.

You'll need to have:

Have a working practical knowledge of Aconex and Sharepoint administration.

Experience and understanding of key construction information management processes.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part-time, flexible, and hybrid working options if suitable within the role.
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