Finance and Business Admin Lead - Ipplepen, United Kingdom - Business Smart Solutions

Business Smart Solutions
Business Smart Solutions
Verified Company
Ipplepen, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Rate:
£19.09 per hour umbrella


Term:
Until Fri, 19 Jul 2024 initially

Purpose of the Role

  • To provide accurate and comprehensive financial and contracts administration.
  • To provide an effective and efficient administration and IT support service.
  • To coordinate and provide administrative assistance in the management of key strategic partnerships and projects.
Key duties and responsibilities
Act as Certifying Officer, ensuring that the Local Government Financial Regulations are adhered to.

Administer the raising of purchase orders, sundry debtor and cheque requests, co-ordinate collation of contract documents and maintain a contract register to verify that invoices are correct and reconcile accounts for the departmental purchasing card.

Act as Microsoft 365 Champion, driving adoption of the software in line with corporate standards and maximising the use of 365 to support business and finance administration processes and providing training and support to colleagues.

Manage the structure and security of SharePoint and Teams sites to ensure that documents are stored appropriately, avoiding duplication and conforming to data protection legislation.

Provide effective administrative support to the management team. Organise internal and external meetings, events and workshops, prepare resources, and accurately record notes and actions. Make arrangement for external conference and course bookings, including arranging travel and accommodation where required.

Assist with the delivery of corporate projects and government funded schemes, collaborate with service areas across the authority as required to collate data and monitor actions, ensuring that accurate demand and outcome statistics are recorded and reported, and liaise with the accountancy team to administrate the allocation of budgets and funding.

Support HR processes such as recruitment, restructures, disciplinaries and grievances by arranging meetings, preparing resources, and providing impartial accurate notetaking in accordance with TDC policies, ensuring that confidentiality is maintained.

Co-ordinate the department's response to complaints and enquiries from members of the public and business community, providing guidance and advice, and decision making as appropriate.

This includes responses to Freedom of Information and Data Access requests.

Ensure that complaints are responded to in compliance with corporate process and represent the Community Services & Improvement directorate on the Complaints Review Board.

Create and monitor projects and performance indicators in in line with agreed strategies and business plans, ensuring that information is accurately populated, and write reports as required by the Management Team.

Supervise the maintenance of updates to webpages to ensure that content falls within quality assurance standards and create and amend webforms.


Qualifications High standard of education.

  • NVQ Level 3 in Business Administration or equivalent.

Experience

  • Extensive experience of working in Business Administration and managing process.
  • Considerable experience of financial administration.
  • Experience of using a variety of bespoke IT systems.

Skills and Abilities

  • The ability to be highly organised with excellent analytical skills.
  • Excellent verbal and written communication skills, accuracy and attention to detail.
  • Able to work within a team and using own initiative liaising with professional/technical officers and customers, Members, other staff and external organisations.
  • The ability to set own work priorities and work to tight deadlines, efficiently managing tasks from multiple workstreams.
  • Excellent customer service skills, including the ability to deal politely and firmly with difficult/aggressive and often emotional customers.

Knowledge

  • Expert knowledge of the Microsoft 365 suite, to include Word, Excel, Outlook, PowerPoint, OneDrive, SharePoint, Teams, OneNote, Planner and Forms.

Pre-Compliance Checks for Successful Applicants:

At BSS, we uphold the highest standards of screening and trust for every role. Successful applicants will undergo a comprehensive pre-compliance process in line with the Baseline Personnel Security Standard (BPSS).


This includes:
-
Identity Verification: Confirming the authenticity of your identity documents.
-
Employment History Checks: Reviewing your occupation history for the past 3-5 years (depending on client requirement).
-
Right to Work Verification: Ensuring you have the legal right to work in the UK.
-
Unspent Conviction Check: Conducting a Basic DBS Check to reveal any unspent convictions.


These checks are crucial in ensuring a secure and trustworthy work collaboration, aligning with best practices used in government and public sectors.

While primarily standard in these sectors, our adoption of pre-compliance checks across all roles reflects our commitment to maintaining the highest standards of integrity and trust i
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