Personal Assistant - London, United Kingdom - Elite

Elite

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Luxury fashion brand urgently require a highly organised Personal Assistant with a strong interest and ideally experience in luxury fashion, reporting into Executive Board Principals and EA to CEO.

Partnering closely and working as a true right hand Exec Board Principals
Building strong relationships across the stakeholder group.
Manage and maintain an extremely active inbox and inbox management of principal(s).
Manage very busy diaries, understanding thoroughly departmental priorities and those of principals and using this to proactively manage requests and workload.
Manage internal and external contacts for the principals and proactively update databases.
Ensure principals are fully prepared for each meeting, providing background information (prereads) and previous meeting notes as required for external and internal meetings.
Understand realtime meeting needs, act flexibly, quickly, and calmly to last minute requests and changes.
Attend relevant meetings, taking notes as requested, distributing to attendees, tracking, and following up on action points.
Manage travel arrangements and proactively coordinate the preplanning of trips with various internal functions, including arranging appropriate travel, visas, comprehensive agendas.
Manage fashion weeks ticket requests for CCO and buying team.
Understand organisational policies and procedures necessary to ensure appropriate decisionmaking protocols are followed.
Ensure that various administrative tasks are done in an effective and efficient manner to include copying, reviewing outside mail, drafting correspondence, screening phone calls when requested and maintaining executive files as needed.
Act as a representative and ambassador to external contacts as directed.
Process and maintain expenses.