Senior Supplies and Administration Officer - North East England, United Kingdom - The Newcastle upon Tyne Hospitals NHS Foundation Trust

The Newcastle upon Tyne Hospitals NHS Foundation Trust North East England, United Kingdom

1 month ago

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Description

Senior Supplies and Administration Officer (Band NMPCE - RREMS Admin - The Newcastle upon Tyne Hospitals NHS Foundation Trust

The Newcastle upon Tyne Hospitals NHS Foundation Trust – Tyne and Wear

The Regional Rehabilitation and Mobility Service (RREMS) provides clinical engineering expertise to 12 wheelchair services across the North-east of England and North Cumbria. In addition to this post, the team comprises 13 Clinical Technologists in Rehabilitation Engineering, 2 Rehabilitation Engineering Technologists and 6 administrative staff.

We are now seeking an enthusiastic and capable individual to join our team providing vital administrative support to the service, involving input to workflow management for the rehabilitation engineering team and management of the regional powered wheelchair fleet.

Full and Part positions available at either James Cook University Hospital in Middlesbrough or Freeman Hospital in Newcastle Upon Tyne.

Interview date: 4 June 2024
You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

The successful candidate will preferably have experience of working within a customer focused office environment and will possess excellent communication, planning, organisational and IT skills with a high level of proficiency in the use of Microsoft Office applications, particularly Excel.

The successful candidate should be meticulous and adaptable with an empathetic and professional manner in dealing with enquiries from patients and their families, as well as when liaising with a range of professional stakeholders, suppliers, and contractors. They will also be comfortable working with the wide range of commercial and bespoke software systems in use by the service, as well as paper-based records. The successful candidate will also be required to participate in performance reporting activities and service improvement initiatives.

Newcastle Hospitals NHS Foundation Trust is one of the busiest, largest and most successful teaching NHS foundation trusts in the country, with around 16,000 staff and an annual income of £1 billion.

We have a long history of providing high quality care, clinical excellence, and innovation in medical research regionally, nationally and internationally.

We're also proud to be the second largest provider of specialised services in the country. This means we support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic orders.

Our staff oversee around 2 million patients 'contacts' each year, delivering high standards of healthcare.

Please see attached information on what Staff Benefits we have to offer at our Trust.

We are committed to promoting equality and diversity and recognise the benefit in providing an inclusive environment. We value and respect the diversity of our employees and aim to recruit a workforce which reflects the communities we serve, and is equipped to deliver the best service to our patients. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity and in particular those from under- represented groups.

Input RREMS requisition data to the NHS RREMS IT system, ensuring that deadlines for cycle input are met.
Receive and action enquiries from requisitioners relating to products available via the agreed suppliers.
Action any discrepancies or returns associated with goods received from the above.
Undertake any administrative duties that assist or support service delivery or the provision of mobility equipment and associated accessories by RREMS to patients.
Provide administrative support to the Head of Service, in collecting, collating and analysing service and performance data relating to the RREMS service, the approved wheelchair repair agents, contracted suppliers, and other departments, companies and organisations relevant to the delivery of the RREMS service.
Deal with telephone enquiries promptly and efficiently.
Receive, sort and distribute all incoming and outgoing external and internal (to the Trust) mail and email.
Maintain and manage a small stationery stock within the RREMS Department.
Provide administrative support to the Purchasing and Supply Manager.
Deputise for the Purchasing and Supply Manager as necessary.

Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first month's pay.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

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