Document Controller - Brighton, United Kingdom - Cappagh Browne

Cappagh Browne

Verified Company

Brighton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Role Purpose
To provide assistance to project managers and wider team to ensure smooth functioning of the Planned Works Department including:

The registration, redistribution, external issue and archiving of relevant project documentation.
Creation and maintenance of registers and transmittal records.
Collation of documentation, including drawings, keeping a record of document status, liaising with project personnel and suppliers to obtain outstanding information in line with the time scales required for delivery.

Role Summary

Leads on management of document distribution, storage and issue
Supports the delivery team in the issue of client deliverables
Distribute documents to the relevant parities, ensuring the correct documents are delivered in timely manner and that transmission is recorded.
Maintain accurate records of all project documents and support project staff in understanding their status.
Maintain a full audit trail for all documents. Ensure the issue, receipt and acknowledgement of documentation.
File and archive all documents within the secure system.
Ensure consistency of document submissions in adherence to the project document control procedures
Controls the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
Ensure that information such as asbuilt records, drawings and operations manuals are issued per the clients requirements and standards
Propose improvements for more efficient and effective working
Where required make case for and implement process improvements
Carry out any other duties appropriate to this post

Key Competencies

Personal Attributes

Team player working together to deliver project outcomes
Engaged looking for improvements, not accepting short cuts
Agile work approach able to work in an organised way and manage conflicting demands on time so as to complete tasks as required to meet job specification.

Technical Specification

Experience Required

At least 5 Years' experience working in an administrative capacity
Strong understanding of Document Control systems
Working knowledge of Microsoft Office packages (Word, Excel, Power Point, Teams and Outlook), Sharepoint, Adobe Acrobat.

Essential Qualifications

Desirable Qualifications

Experience in the civil engineering environment, utilities or other regulated environment

Benefits

Competitive Salary
23 days annual leave
Access to Peoples Pension scheme after completion of probation
Life Assurance and Critical Illness cover if joining pension scheme
Access to Employee Assistance Programme & Medicash after successful completion of probation
Continuous Development Opportunities

As an equal opportunities employer, Cappagh Browne is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

Salary:
£30,000.00-£35,000.00 per year

Schedule: