Administration & Finance Assistant - Dover, United Kingdom - Whitfield Aspen School

Whitfield Aspen School
Whitfield Aspen School
Verified Company
Dover, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Whitfield Aspen School

Part-time Administrator/Finance Assistant
Whitfield Aspen School is seeking a Part-time Administrator/Finance Assistant to join our friendly, energetic and dynamic team.

The office is a vibrant, fast-paced environment that is focused on delivering an outstanding service and building great relationships with staff and parents.

We are a large primary school over two sites on an expansion programme.


Vacancy: 22.5 hours per week (Tuesday - Thursday), Permanent Contract Term Time Only, 38 weeks plus KCC holiday entitlement.


Salary:
Kent Range 3 pro-rata (equivalent to £21,293 for full time): £11.04 per hour


Your main duty will be to provide administrative and financial support to the administration team in addition to welcoming and communicating with visitors, parents, carers, staff and children.

Support and training will be provided. This role is varied and therefore all-round administration and financial skills are essential.


Qualifications & Key Skills

  • Qualifications to include English and Maths GCSE A-C grade or equivalent _(evidence of qualifications will be required to be provided prior to interview & on the interview day)_
  • Experience in office and financial administration preferred
  • Good interpersonal skills, including oral and written skills
  • Flexibility
  • Organised and an eye for detail
  • Ability to prioritise tasks
  • A willingness to take the initiative and work without close supervision
A skills assessment will be carried out during the interview process.

Successful applicants will be required to sign up to the School's Core Values.

CV's will not be accepted.

Tel


Applications must be received by:
Midday, Friday, 28th April 2023


Interviews will take place:
Wednesday, 10th May 2023


Start Date:
June 2023


KENT COUNTY COUNCIL EDUCATION DEPARTMENT




EFFECTIVE DATE:
April 2023

JOB DESCRIPTION
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SCHOOL_ Whitfield Aspen School
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JOB TITLE _Administrator & Finance Assistant
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GRADE_ Kent Range 3
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RESPONSIBLE TO_ Headteacher, Heads of School, Deputy Heads
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LINE MANAGER_ Heads of School/School Business Manager


Our vision and values of Learning Together through Aspiration, Imagination and Determination are essential to the work that you carry out here at Whitfield Aspen School.

As a member of staff.

it is vital that you share these with us so that we can work together closely as a team and enable all children to learn effectively.


All Staff in the School have A PERSONAL RESPONSIBILITY for the health and safety of themselves, their colleagues, pupils and visitors (Dynamic Risk Assessment).

They also have a duty in law under the Management of Health and Safety Regulations 1999 to report any shortcomings in the employer's health and safety arrangements for the protection of people at work, pupils in their care and who may be affected by them (Whistleblowing Policy and Safeguarding Policy).


OVERALL PURPOSE OF THE JOB


To support children in their learning and to assist teachers in creating a "learning environment" that will enable children to fulfill their potential.


GENERAL RESPONSIBILITIES


To provide a diverse range of administrative as directed by the Head teacher, Heads of School, School Business Manager to support the school.


KEY DUTIES AND RESPONSIBILITIES - ADMINISTRATION

  • Undertake reception duties as and when required, communicate with visitors, parents, carers, staff and children. Investigating queries, assessing the nature of telephone calls, referring them to the appropriate person without referral to the line manager where possible, and receiving visitors in a courteous, prompt and efficient manner, to ensure that staff, service users and members of the public who contact the school are dealt with efficiently and consistently.
  • Accept and sort incoming mail to the school and keep orderly storage for incoming post and deliveries as well as assisting with the checking of incoming stock and arrange for distribution and storage.
  • Provide administrative support to the office as directed, composing and distributing correspondence to parents, ensuring well-presented and accurate documentation is produced.
  • In the absence of colleagues, deal with any emergency issues to ensure the efficient running of the school office is maintained.
  • Maintain up-to-date school diary records on a daily basis.
  • Maintain up-to-date school late registers on a daily basis.
  • First Aid assistance for pupils and staff where required.
  • Assist in maintaining the lost property across the school.
  • Assist with procedures for emergency evacuation of staff and pupils in the event of a fire or termly fire drills.
  • Update manual and computerised records/management information systems.
  • Comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
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