Specialty Personal Assistant - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 4

Main area

Diabetes and Endocrinology

-
Grade

Band 4

-
Contract

Permanent

-
Hours

Full time
Part time
Job share

37.5 hours per week (2 days at Dundee House and 3 days at QMC Campus all within diabetes)
-
Job ref

Site

Nottingham University Hospitals NHS Trust, City and QMC Campus
Diabetes and Endocrinology

Dept
-
Town

Nottingham

-
Salary
- £25,147 - £27,596 pro rata per annum
-
Salary period

Yearly

-
Closing

25/05/2023 23:59Job overview

Working as part the Diabetes and Endocrinology team, based across City and QMC campus, the post holder will support the provision of a high quality secretarial and administrative service to Consultants and clinical teams.

You will join a well established and experienced team of secretaries and will act as a key point of contact for consultants, dealing with queries, diary management, typing clinical and non-clinical letters to ensure a smooth and seamless patient pathway.

As Personal Assistant, you may also be required to undertake some line management duties relating to patient pathway administrators and clinic receptionists.

This post is based at QMC Campus three days a week and two days at Dundee House, City campus. Job-share and part-time also considered.

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to the advert

Main duties of the job

In addition to the summary below you need to familiarise yourself with the full job description and person specification documents attached to this advert.

To manage Advice & Guidance requests

Accurately transcribe clinical letters using Winscribe, producing high quality work within defined deadlines.

Establish and maintain admin systems/databases

Dealing with incoming mail, results/reports management

Attending/organising meetings, take minutes.

Ensure RTT (Referral to Treatment) patient data quality is accurate.

Key point of contact for consultant

Dealing with consultant queries/visitors, managing consultant diary.

Telephone calls inbound/outbound relating to patients specific care, in a confidential manner.

Working for our organisation

Nottingham University Hospitals (NUH) was established in 2006 and we are one of the biggest and busiest NHS Trusts in the country and provide services to over 2.5 million residents of Nottingham.

NUH are, by any measure, a large, complex, person-centred organisation. With over 17,000 employees from a wide range of professional backgrounds, they are one of the region's largest employers.

NUH has an excellent national and international reputation for the quality of their patient care and for their research, education and innovation.

They have strong links to the University of Nottingham, Nottingham Trent University and Loughborough University.

This allows for the provision of excellent training and education for their students, as well as being a major research organisation.

Our organisation is driven by our strategic, objectives and organisational values and we look for people who are strongly aligned with them.

Our team work extremely well together, we are a supportive and friendly team who all enjoy the role we play within the NHS.

Detailed job description and main responsibilities

Please see attached job description and specification for full details of the role.

Person specification

Training & Qualifications

Essential criteria

RSA III wordprocessing/text processing or equivalent
NVQ level 3 in administration or equivalent

Desirable criteria

ECDL

Experience

Essential criteria

Audio typing
Medical Terminology
Diary Management
Proven secretarial experience

Desirable criteria

Knowledge of 18wk Referral to Treatment
Previous experience of working in NHS
Knowledge of hospital IT systems, e.g. Medway PAS, Notis.

Communication and relationship skills

Essential criteria

Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
Can complete letters, forms, reports & tables using computerised technology from information collected
Has ability to motivate, coach and mentor others within the team

Analytical and Judgement skills

Essential criteria

Works in line with organisational goals and objectives

Planning and organisation skills

Essential criteria

Works within prescribed deadlines
Ability to prioritise workload

- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience.

Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

Salary:
The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence:
All applicants who have declared a disability and wh