Contracts Administration - Stafford, United Kingdom - Renewable Energy Grid Solutions

Renewable Energy Grid Solutions
Renewable Energy Grid Solutions
Verified Company
Stafford, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Job Description Summary:
Become part of a winning team and help to deliver the Green Energy transition

Wing to wing ownership for timely delivery of orders, ensuring on-time Payment collection from Customers & After-sales support.

Carry out efficient Contracts administration from direct customer orders ensuring all orders are scheduled for despatch in line with customer requirements and acknowledged to the customer within 72 hours

  • Verification of technical and commercial specifications of customer orders
  • Verification of technical data of protection relays (CORTEC)
  • Recording of customer orders in ERP (SAP) system
  • Processing of On Line Store (OLS) Orders
Ensure commercial conditions are as agreed to standard company requirements or are approved variations. Orders are correctly reviewed, accepted and approved in line with company procedures/ sales Agreements / offers conditions.

Launch and follow-up of internal orders (trading), other internal departments, and occasionally external orders. Follow-up delivery schedules with manufacturing units, external suppliers and shipping.

Ensure contract is managed to completion and the goods are delivered to the required delivery address.

Control of logístical aspects (documents for export, relationship with forwarders, carriers, customs)

Propose and implement improvement actions to optimize the processing of Product orders
Provide expertise to problem solve and offer alternative solutions for the customer.


Interface with:

  • Manufacturing units, Suppliers and Commercial, Tenders and Marketing functions if necessary.
  • Finance and Accounting department.
  • Customers, ensuring customer satisfaction.

Invoicing

  • Use the Billing Due List (BDL) to identify orders to be invoiced to customer.
  • Raise credits as requested through the formal process.
  • Ensure timely collection of Payment from Customer in close coordination with Accounts receivable.
  • Contract Administrator shall ensure to remove any roadblock in collecting the payments in a timely manner in order to ensure on time Payment collections.

After Sales

  • Issue returns reference to customer and arrange for the return of the unit(s).
  • Advise customer if the service is chargeable and the associated costs.
  • Liaise with the After Sales teams in the manufacturing units for quickest turnaround and return of goods to customer.

Communication

  • Respond directly to customers regarding outstanding delivery within 24 hours.
  • Advise management of any relevant contractual matters as appropriate.
Business Support

  • Good understanding of the legalities of contracts, export, shipping, invoicing, finance and standard terms and conditions.
  • Liaise with Finance / accounting dept to ensure correct payment.
  • Liaise with Commercial colleagues and provide feedback regarding customer orders, issues, queries, etc.

Experience and Knowledge:


  • Good knowledge of SAP including SD and MM modules.
  • Financial awareness.
  • Proven knowledge of the products being sold and procured.
  • Basic commercial awareness.

Personal Skills and background

  • Exceptional communication skills with internal and external stakeholders.
  • Capacity to prioritize work and interface with relevant stakeholders.
  • Capable of working in a team and on own.
  • Proactive and problemsolving attitude.
  • University degree preferred but not essential.
  • Accountability and say / do mindset.
  • Perfect knowledge of written and spoken English.

About GE Grid Solutions:

At GE Grid Solutions we are electrifying the world with advanced grid technologies.

As leaders in the energy space our goal is to accelerate the transition for a more energy efficient grid to full fill the needs of tomorrow.

With a focus on growth and sustainability GE Grid Solutions plays a pivotable role in integrating Renewables onto the grid to drive to carbon neutral.

In Grid Solutions we help enable the transition for a greener more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.


Why we come to work:


At GE Renewable Energy, our engineers are always up for the challenge - and we're always driven to find the best solution.

Our projects are unique and interesting, and you'll need to bring a solution-focused, positive approach to each one to do your best.

Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you'll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.


What we offer:

A key role in a dynamic, international working environment with a large degree of flexibility of work agreements

Competitive benefits, and great development opportunities


Additional Information:


Relocation Assistance Provided:
No
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