Executive Assistant - Oxford, United Kingdom - Oxford Business College

Description

Job Description

Salary range

£ £32000

About Oxford Business College

Since 1985, Oxford Business College (OBC) has spearheaded transformative education, carving a unique path for overlooked individuals, especially mature students facing barriers in traditional education. Operating seven days a week for our students, OBC's pioneering approach adapts to the diverse lifestyles & commitments of non-traditional learners. Across campuses in West London, Oxford, & Nottingham, OBC's ultra-flexible scheduling ensures inclusivity, reinforced by a robust digital infrastructure. Actively fostering a sense of belonging for students from all backgrounds, we provide comprehensive support services. Emphasising practical skills for employability through industry placements, OBC stands as a dynamic catalyst for change, reshaping higher education with an unwavering commitment to accessibility, flexibility, & inclusivity. With over 7500 students & 300 colleagues, join OBC in shaping the future of education & unlocking opportunities for a diverse range of students.

The College appointed a new executive principal in November 2023.

The role

An Executive Assistant to the Executive Principal will be indispensable in providing comprehensive administrative & strategic support. This role demands outstanding organisational abilities, utmost professionalism, & the skill to manage sensitive information discreetly. The right candidate will be proactive & adept at handling multiple responsibilities in a dynamic setting.

Key Responsibilities

Administrative Support: Deliver top-tier administrative assistance, including diary management, organising meetings, & arranging travel.

Communication Management: Act as the main contact for all internal & external communication, ensuring smooth information flow to & from the executive principal office.

Document Preparation: Craft, refine, & review letters, reports, presentations, & other documents, maintaining precision & attention to detail.

Meeting Coordination: Plan & conduct meetings, set agendas, record minutes, & oversee the execution of agreed actions.

Project Management: Aid in the development, execution, & monitoring of projects, aiming for timely achievement of objectives.

Stakeholder Liaison: Build & sustain positive relationships with staff, students, parents, & external partners as a representative of the executive principal.

Event Planning: Manage the logistics for various events, conferences, & workshops connected to the executive principal office's initiatives.

Confidentiality: Protect sensitive information with strict confidentiality.

Research & Analysis: Undertake research, gather data, & prepare materials for review & presentation.

Budget Management: Support in budgeting & financial management for the executive principal office.

Personalised Administrative Support: Provide customised support that aligns with the working style & needs of the executive principal.

Person Specifications

• A Bachelor's degree (or equivalent work experience).
• Superior written & verbal communication abilities.
• Excellent attention to fine detail.
• Strong organisational & time management skills, with the capability to juggle multiple tasks.
• Experience in minute-taking for various meetings.
• Proficiency in Microsoft Office & other office management software.
• Ability to work both independently & collaboratively.
• Proven discretion with confidential information.
• Strong problem-solving & decision-making aptitude.
• The flexibility to adapt to evolving priorities & seize new opportunities.
• A team-oriented approach with self-management skills & the ability to build relationships.
• Prior experience in an educational environment is advantageous.

Working Conditions

• This is a full-time on-site role requiring occasional overtime.
• Based at the head office in Oxford, with potential travel for meetings & events.

Informal queries

Informal queries should be directed to the Executive Principal, Professor Fawad Inam , Tel no , extension: 555).

Application Process

If interested, please send a cover letter & CV to Professor Fawad Inam by email. We will review applications continuously until the role is filled. We value diversity & inclusion & welcome applicants from all backgrounds.