Receptionist /Administration Manager - Birmingham, United Kingdom - The Priory

Description

The General Site Administrator/Receptionist plays a critical role in providing administrative and reception support to the Senior Management Team (SMT) and ensuring the efficient operation of the organisation's front desk and administrative functions.

This role requires strong organisational and communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.

• Answer and direct phone calls to the appropriate staff members.
• Maintain a clean and organized reception area.

• Coordinate travel arrangements and accommodations for SMT members as needed.

• Monitor and order office supplies, ensuring adequate stock levels at all times.
• Coordinate maintenance and repair services for office equipment and facilities.
• Assist with the onboarding process for new employees, including setting up workstations and providing necessary office supplies.

• Assist with data entry and database management tasks as needed.
• Compile and organize data for various reports and presentations.
• Assist with the planning and coordination of company events, meetings, and conferences.
• additional certification in office administration or related field is a plus.
• Proven experience as a receptionist, administrative assistant, or office manager.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• This position typically operates in a professional office environment.
• Regular working hours, Monday to Friday, with occasional overtime as needed.
• May require occasional lifting of office supplies or equipment.