- Grade C/4 or above in English and Maths
- Word processing RSA level 3
- NVQ in Administration Level 3
- Previous experience of working in an NHS Department/knowledge of NHS systems
- Experience of working in a busy office environment
- Experience of data entry, maintaining databases and data validation of electronic records
- Computer literate in Microsoft Office packages
- Ability to use own initiative, prioritising workload and utilising organisation skills
- Able to communicate effectively to a diverse range of people
- Excellent accurate attention to detail
- Diary management skills
Admin Assistant, Band 3- Research - Gloucestershire, United Kingdom - Gloucestershire Hospitals NHS Foundation Trust
Description
Job summary
The Gloucestershire Hospitals NHS Foundation Trust (GHNHSFT) Research & Innovation Department (R&I Department) has three main functions: to provide NHS staff with the expert advice and practical support to apply for research project funding, to provide general research advice and support for NHS projects and to undertake the Research Governance functions for the hosted trials from the National Institute of Health and Care Research (NIHR) research portfolio.
This is an exciting new key role providing administration support to the Academic Services Manager, Research Matron and Professional Services Manager. This post will sit within the small, friendly Professional Services team based at Leadon House, Gloucestershire Royal Hospital. The post would suit an organised individual who is keen to work within a department comitted to providing the best outcomes for patients.
Main duties of the job
Provide administrative support to the R&I Department Senior Managers;
Head of R&I Professional Service, Research Matron and the Academic Services Manager including co-ordination of diaries, planning meetings, circulation of papers
Provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers
Provide support with procurement orders.
Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform
Assist with maintaining good communication both with the Trust and externally.
The post holder must be educated to standard in English and Maths, at grade C/4 or above.
Have excellent keyboard skill
Ideally have appropriate years administrative experience of working within the NHS to be able to understand policies and guidelines with ease.
Proven experience of working as part of a team
Must have good IT skills; able to use MS Office & Web applications
Must be able to communicate effectively with all groups of staff, enabling successfully liaison and building alliances with health professionals at all levels within NHS trusts and other organisations. Therefore, excellent written and verbal communications skills are essential.
Excellent attention to detail, methodical with high standards of accuracy and the ability to concentrate for long periods.
About us
Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county and with over 8,000 staff, we are one of the largest NHS trusts in the UK. We offer a generous annual leave allowance, excellent bank rates, access to the excellent NHS Pension Scheme, discounts for local shops, restaurants and services, access to our health and well-being hub, access to our two on-site nurseries, flexible working options, discounted public transport, reward and recognition schemes, exercise and activity classes and membership to our popular hospital choir.
The R&I department is a growing team with scope for career progression, committed to providing a friendly and supportive work environment.
Job descriptionJob responsibilities
To summarise, this role will provide administrative support to the R&I Department Senior Managers; Head of R&I Professional Service, Research Matron and the Academic Services Manager including co-ordination of diaries, planning meetings, circulation of papers
Provide clerical support to the R&I Department Professional Services team including co-ordination of diaries, planning meetings, circulation of papers
Provide support with procurement orders.
Systematic filing of documentation within the Trust electronic shared drive and the EDGE platform
Assist with maintaining good communication both with the Trust and externally.
The post holder will be a self-motivated individual with the ability to work flexibly within a team and work on own initiative, adaptable to change, making decisions where appropriate, with the ability to prioritise and organise own workload with some supervision.
Commitment to team working and to have respect and consideration for the skills of others.
Must be self-motivated to undertake continuing professional development (CPD).
Key result Areas are;
Liaising with Sponsors and Trials Units
Uploading and maintaining filing electronically.
Arranging appointments as necessary, to keep diaries up to date.
Receiving sorting and distribution of external and internal post.
Key Relationships are;
R&I Professional Services team
R&I delivery teams
GHNHSFT support departments
Estates Department (GMS)
Creditor Payments (Gloucestershire Shared Services)
Procurement (Gloucestershire Shared Services)
Members of staff within Trials Units
Partners within Gloucestershire Integrated Care System
Person SpecificationQualifications
Essential
Desirable
Experience
Essential
Desirable
Knowledge/ Skills
Essential