Personal Assistant - Hertfordshire, United Kingdom - Skanska

Skanska

Verified Company

Hertfordshire, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

General information:

City/town:

Hertfordshire
Job field:
Business Support and IT
External closing date:
Monday, April 24, 2023
Type of contract:
Permanent
ID:
2538
Description and requirements:

Our Customers & Markets team are leading and driving the delivery of our customer experience transformation programme, collaborating across the BU to determine customer needs and design the customer experiences that will support our financial aspirations and help us to become the #1 respected construction company in the UK.

The purpose of this role is to provide day-to-day support to the Customer Experience team, managing the diaries for the Head of Customer Experience and Account Directors as required.

Handling all administrative activities for the team.

You Will:

Organise and maintain the diary for the Head of Customer Experience
Be responsible for Internal and external meeting scheduling for Account Directors as required
Monitor tender portals for notifications of new opportunities and retenders of existing contracts
Raise POs, coordinating with finance to manage invoicing and monitoring expenditure against agreed budget
Support the OU's and Central Marketing/comms team to coordinate attendance at events such as conference, exhibitions and awards dinners
Have responsibility for the management of Skanska's registrations with various industry bodies
Provide on the day support for events and implement backup plans when necessary

We're Looking For:

Experience as an Executive Assistant / Office Manager/Personal Assistant/Project coordinator reporting directly to senior management
Advanced Office365 skills
Working knowledge of Salesforce
Proven organisational and project management experience
Exceptional stakeholder skills must be able to deal with people at all levels
Excellent communications written and verbal
Ability to prioritise, organise, multitask and escalate when necessary
Ability to travel regularly between our Watford and London office.

Equal opportunities

We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams.

We call it Naturally Skanska.

Flexible working

We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.

Reasonable adjustments

More information about the role

Please note this is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Skanska.

**Closing date