Administrator - London, United Kingdom - Syzygy Consulting

Syzygy Consulting

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We're recruiting for an administrator to join our Asset Management team

This role will provide rich variety - you will need to demonstrate the ability to handle multiple and varied workstreams.

You will work within our Asset Management department, providing Admin support to our rapidly expanding team of 10 Asset Managers as well as acting as Personal Assistant to our Chief Operations Officer, and Head of Asset Management.

Team administration, to include:

Supporting the Chief Operations Officer and Head of Service in ensuring the Asset Management team is effectively organised
Administering key internal processes, including:
Managing the asset management filing structure
Assisting with timesheet enquiries
Assisting with financial management, including invoicing and chasing debtors
Monitoring key internal IT systems and reporting on whether information is kept up to date
Supporting Senior Managers in the production of key internal and external documents, including: Proposals, Capability, Statements, Case Studies and Reports
Organising team meetings, events and other team activities
Assisting the wider backofhouse team in organising full company events, including Away Days and monthly 'Town Hall' style meetings
Providing ad hoc administrative support to project managers, as directed by the leadership team, including: Support preparation of key project documents, Organising and minuting meetings, Support development of effective filing structures
Supporting the implementation of learning and development plan across the team. Coordinating training session and collating training information as required.
Assisting the collation of team Key Performance Indicators

Acting as Personal Assistant to the Chief Operations Officer and Heads of Service, including:

Providing effective diary management so as to avoid 'clashes' and make sure time is managed as efficiently as possible
Setting up and attending team management meetings, including
Issuing agendas & taking notes and actions
Supporting the management team in taking forward actions as required
Assisting in the production of management reports and Board Reports, including:
Gathering data
Assisting the PA to the CEO in producing full Board Reports
Assisting the wider backofhouse team in the management of Board Meetings and Senior Management Meetings as required

Requirements for the Role

Experience at supporting Board-Level Directors in a similar environment
A high degree of experience in producing professional Microsoft 365 documents, including Word, Powerpoint and Excel and experienced in using digital task management platforms such as Planner 36
Minimum 2 years experience in a similar environment
Excellent written and spoken communication skills
Experience of working in a fastpaced environment

About SYZYGY

We are Europe's leading embedded green tech consultancy, delivering low-carbon solutions, that are both practical and commercially viable, increasing the uptake of embedded technologies, and supporting our clients move towards a more sustainable future.

Our vision is "to energise our clients to harness the power of green technologies as a call to arms in the fight against climate change".

Our core values ensure we deliver on both

Syzygy Consulting is an equal opportunities employer. We value diversity, we're striving to be highly inclusive and are committed to promoting diversity in everything we do_
We believe that equality, diversity, and inclusion is what helps us create an environment where everyone can achieve their full potential and feels included and valued for their unique characteristics, skills and abilities they bring to the team._

Schedule: