Operations Administrator - Cheltenham, United Kingdom - HR Star

Description

Job Description

Playing a pivotal role in supporting various team members across the business. Your duties will encompass a range of administrative tasks focused on optimising efficiency and organisation across the team.

Key Responsibilities:

• office communication channels, including handling phone calls and inquiries from the central email account.
• incoming mail and packages from reception, ensuring timely distribution.
• confidentiality by securely shredding sensitive documents.
• cleanliness and organisation of the office space, including waste and recycling management.
• in diary management for team members, arranging meetings and sending invitations and links.
• travel arrangements and accommodation for team members as needed.
• recruitment efforts by conducting initial candidate screenings, scheduling interviews, and updating databases.
• official documents such as offer letters and contracts using established templates.
• HR software platforms such as Breathe, Toggl, Slack, Vincere, and Click Up for data input and management.
• use Canva to create client reports..
• and maintain employee records.
• relevant employee information (e.g., leaves of absence, sick days, and work schedules).
• in projects as requested to support the Operations Manager and wider team.

Requirements:

• experience in administrative support roles, preferably in HR or office environments.
• organisational skills with excellent attention to detail.
• communication abilities, both written and verbal.
• in Microsoft Office Suite and familiarity with HR software systems.
• to handle sensitive information with discretion and maintain confidentiality.
• and adaptability to manage multiple tasks and priorities efficiently.
• and positive attitude towards teamwork and collaboration.
• to work well in a fast-paced environment.
• attitude with a great communication style on all levels.
• approach with the ability to work well while managing time effectively.