E-procurement System Administrator - Bury St. Edmunds, United Kingdom - West Suffolk NHS Foundation Trust

West Suffolk NHS Foundation Trust
West Suffolk NHS Foundation Trust
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Bury St. Edmunds, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Job summary:
The role in the procurement team is to undertake the daily administration on the Trust e-procurement systems.

This included training and support for the end users of the system Job responsibilities:
To administrate the Trust e-procurement system in an effective and efficient manner. To administrate the Trust e-catalogue system in an effective and efficient manner. To support and administrate end users requirements on the NHS Supply Chain system.

To set up and deliver all aspect of training on the Trust procurement systems. Provide ongoing support where necessary to all users of the Trust e-procurement systems.


Key Tasks & Responsibilities:
To set up, monitor and maintain all new user points on all system platforms. To set up new catalogues In the Trust e-cataloguing system.

Export, maintain and support catalogues within the Trust e-procurement system. To link with the Finance department around setting up new suppliers, budget codes and access requests. To monitor, amend and complete purchase orders and requisitions when applicable. To create training guides to support the training of end users.

To expedite outstanding order for the end user and procurement team


Communication:

To liaise with the Trust e-procurement provider and be first point of contact for the Trust To link with all stakeholders to arrange and undertake training of all end users.

To liaise with all users of the system offering support, guidance, share best practice and collaborate with all stakeholders. Respond sensitively and tactfully to queries/complaints and other enquiries relating to the role.


Planning and organisational Skills:
Arrange training sessions for new users Plan regular auditing of the system to ensure all catalogues are up to date Maintain manual and electronic filing systems for audit requirements


Governance:
Be fully conversant with all the procurement policies and contribute to revisions and updates Be fully conversant with all relevant Trust policies and procedures, including, Fire, Health, and Safety, Disciplinary, Grievance and Industrial Relations


Finance and Resources:
To monitor and work with the Buyers and Account payable teams to support the matching of invoices to ensure timely payment of invoices


Information Resources:
Maintain manual and electronic filing systems for audit requirements.


To undertake regular audits of the e-procurement system to ensure all catalogue data is cleansed and updated accordingly, understand the process of raising orders in accordance with Trust Standing Orders (SOs) and the Standing Financial Instructions (SFIs).

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