Facilities Maintenance Manager - London, United Kingdom - Novo-K Limited

Novo-K Limited
Novo-K Limited
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Facilities Maintenance Manager


This is a fantastic opportunity to join our client supporting their Property Team by managing the Facilities Management contract lifecycle This includes developing a Facilities Management project roadmap and working towards categorisation of the supplierbase.

They are looking for someone who has excellent stakeholder engagement skills with the ability to influence key decision makers plus extensive experience of facilities management in a large/complex or diverse organisation.

You should also have a proventrack record of successfully delivering high quality projects.

In return they offer home based working with some travel required within the UK.

The salary for this position is up to £44k depending on experience and also comes with a generous holiday and benefits package.


Main duties and responsibilities:

Facilities Management

  • Manage the scope development and tendering of buildings maintenance.
  • Managing requirements gathering, technical design, tendering, contracting and delivery of the project.
  • Coordinate the use of standard templates and documentation, ensuring that the relevant decision makers are correctly advised on the appropriate routes to deliver effective commercial supply outcomes.
  • Manage the Facilities Management contract lifecycle from scoping, initial sourcing, to renewal/retendering. This will include providing support to the internal teams in relation to ongoing project management including proactively driving contract servicereviews and ensuring suppliers are held to account for the delivery of key SLAs and KPIs.
  • Develop a Facilities Management project roadmap, ensuring key contract renewal/retender exercises are planned and undertaken in good time, with the full engagement of key stakeholders for the specific project.
  • Assist Facilities Management colleagues in commercial negotiations on pricing, terms, SLAs
  • Provide accurate and timely expenditure analysis to the relevant team/Director being supported.
  • Actively contribute to Facilities Management business cases, providing cost/benefit analysis for funding proposals.
  • Support the Finance Business Partners by providing relevant information to inform financial planning processes for Facilities Management (including budgeting and forecasting).

General Project Management:


  • Proactively manage, maintain and work towards categorisation of the supplier base including developing a core list of Preferred and Approved suppliers particularly within Facilities Management Services areas where required.
  • Assist in improving, automating and embedding the robust supplier onboarding process
  • Undertake appropriate due diligence in relation to new suppliers.
  • Work with the Head of Buying, to establish, build, own and maintain a contracts database, ensuring that all contracts are recorded, and that relevant reporting is developed and maintained to monitor contract renewal/retendering processes.
  • Help to develop and maintain a project savings tracker to demonstrate the benefits of good project management.
  • Be an ambassador for best practice with regards to modern slavery, sustainability and ethical practices.

Person Specification:


  • Customerfocussed and able to manage diverse & strong stakeholder groups.
  • Excellent interpersonal skills, able to achieve cooperation and influence others.
  • Good communication skills both written and oral, able to openly engage with senior level stakeholders.
  • Strong negotiating skills.
  • Resilient, persuasive and able to drive change at all levels both internally & externally through amongst other things, key supplier relationships.
  • Good problemsolving skills, & forensically able to improve systems and processes.
  • Highly selfmotivated, able to deliver to deadlines and to work on own initiative.
  • Welldeveloped commercial acumen, able to interpret/evaluate financial information with confidence.
  • Strong attention to detail.
  • Ability to work calmly and effectively under pressure.
  • Able to work well as part of a team and develop trust and respect from colleagues.
  • Good technical awareness of Facilities Management.
  • Proven track record of successfully delivering complex highquality projects in related fields.
  • Significant experience in facilities management in a large/complex or diverse organisation.
  • Experience in sourcing & procuring Facilities Management Services is desirable but not essential.
  • Knowledge and experience in scoping requirements through to contract award, including developing the business case, designing the evaluation methodology and putting in place a strategy for appropriate risk assessment and management.
  • Experience of project management and familiarity with recognised project management approaches.
  • Educational qualification in relevant field is desirable.
  • Should possess substantial proven experience in Facilities Management.
  • Procurement experience is desirable but not essential.
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