Events Assistant - Newcastle upon Tyne, United Kingdom - GLM Business Support LTD
Description
Do you have experience organising Events or a keen interest in Marketing?A great opportunity has arisen to join a large prestigious legal firm in Newcastle.
Working closely with the Events Manager, the Events Assistant will provide administrative and logístical support in delivery of the firm's event programme, which includes; webinars, seminars, corporate hospitality, firm events and Fastest 50 events, as well as our attendance at external conferences and exhibitions.
Assisting the Events Manager with the following:
- Carry out general event administration and record keeping.
- Coordinate and assemble event invite lists within our CRM database system, record responses, and produce reports.
- Organise and coordinate logistics for a number of events, including suppliers, speakers, client services and other third parties to ensure the smooth running of every event.
- Research potential event locations and suppliers, negotiate terms, and make bookings.
- Publish all events information on our website, on other partners' websites and via social media.
- Prepare event materials such as layout, print and collate name badges / format PowerPoint slides.
- Represent the firm at events in each of our three offices for 'meet and greet', and look after the needs of clients.
- Set up exhibition stands at conferences.
- Research networking events and book places, liaise with attendees re logistics and gather feedback.
- Monitor the stock of event equipment and materials and replenish when necessary.
- Research, coordinate and order promotional merchandise.
- Oversee event set up along with the Events Manager and, where needed, the wider Marketing Team
- Other administrative tasks within the wider marketing team as required.
Attributes required:
- Confident communicator, personifying the firm's values of friendly and supportive when representing the firm welcoming clients and other guests
- Able to build effective working relationships with stakeholders at all levels across the business.
- Highly competent in MS Office: Word, PowerPoint and Excel.
- Strong organisational skills able to manage multiple and changing deadlines.
- Strong allround administration skills
- Able to work under pressure and tight timescales.
- Ability to work flexible hours on occasion (early mornings and late evenings).
Fantastic company benefits including 25 days holiday plus bank holiday, pension and generous salary sacrifice scheme.
Job Type:
Permanent
Salary:
£22,000.00-£23,000.00 per year
Benefits:
- Additional leave
- Company pension
- Life insurance
- Private dental insurance
- Private medical insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Newcastle upon Tyne: reliably commute or plan to relocate before starting work (required)
Experience:
Event Management: 1 year (preferred)
Work Location:
Hybrid remote in Newcastle upon Tyne
Reference ID:
GLM/LM/54
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