Personal Assistant - Hertfordshire, United Kingdom - Skanska

Skanska
Skanska
Verified Company
Hertfordshire, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

General information:


City/town:


  • Hertfordshire
    Job field:
  • Business Support and IT
    External closing date:
  • Thursday, February 2, 2023
    Type of contract:
  • Fixed term
    ID:
  • 2390
    Description and requirements:


We are looking for a Personal Assistant to provide comprehensive and efficient PA support to the HR Leadership Team including management of the general office.


What you will do:


  • Manage the diaries of the HRLT (except HR Directors) to deliver maximum effectiveness of time, scheduling meetings and booking meeting rooms etc. as required.
  • Responding to and direct incoming calls for the HRLT and others directed to HR generally.
  • Prepare expense claims as and when required.
  • Liaising with key contacts of HRLT members both internally and externally.
  • The key contact point within the HR function.
  • Ensure all aspects of the HR office area run smoothly reporting any issues or concerns to either Facilities or IT to satisfactory conclusion.
  • Processing HR requisitions and invoices through our systems to ensure timely payment and chasing, escalating where appropriate.
  • Ordering office supplies to include stationery, laptops, mobile phones etc as and when required.
  • Updating corporate documents and records, maintaining a high level of confidentiality.
  • Production of adhoc reports and presentations as and when required.
  • Making travel arrangements (flights, hotels, taxis) as and when required
  • Organise HR meetings and annual HR conference including venue, invites and payments as required.
  • Any other duties commensurate with the role.

What you will achieve:


  • Ensuring HRLT diaries are up to date at all times
  • Ensure all invoices and purchase orders are processed in time with our Payment Promise
  • Ensuring appropriate stationery levels, all equipment is returned in a timely manner and costs minimised to the business.

What you will bring to the role:

  • Experience at PA level for senior management
  • Proven track record in secretarial / business administration
  • The ability to work on the basis of trust and integrity is imperative maintaining a position of reliability of discretion at all times
  • Highly organised
  • Computer knowledge and efficiency including Microsoft Office, Excel, Word, PowerPoint and Outlook at advanced levels
  • Excellent spoken and written communication skills
  • Able to communicate effectively with all levels

Equal opportunities


We thrive through embracing differences, whether they be social backgrounds, ethnicity, disability, gender identity or expression, age, religion, sexual orientation and any other protected characteristic - we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams.

We call it Naturally Skanska.


Flexible working


We welcome you to ask about flexibility at interview stage and we will explore what is possible for the role.


Reasonable adjustments

More information about the role
**Closing date
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