Specialty Coordinator- Paediatrics - Worthing, West Sussex, United Kingdom - University Hospitals Sussex NHS Foundation Trust

Description

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Main area Paediatrics Grade Band 4 Contract 14 months (Fixed term or secondment) Hours Full time hours per week (Monday to Friday) Job ref APR24

Employer 279 University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Worthing Hospital Town Worthing Salary £25,147 - £27,596 per annum Salary period Yearly Closing 16/04/2024 23:59 Interview date 25/04/2024

About our Trust

At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute Trusts , we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to always put our Patient First . In fact our mission is summed up by our 'where better never stops' motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.

We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

We look forward to receiving your application and the start of your journey with UHSussex.

Job overview We are looking for an experienced Secretary to join our Paediatric Team at Worthing Hospital on a Fixed Term contract/Secondment for 14 months. If you have highly effective secretarial and organisational skills there is an exciting opportunity to join the Paediatric Team as a Speciality Co-ordinator supporting the clinical team. We are seeking a highly motivated and organised individual to join the team on a full time 37.5 hours basis. Previous secretarial/administration experience is essential and knowledge of medical terminology is desirable. The role is varied with close working with the clinical team and other support networks as well as providing admin support of the paediatric medical rota. Main duties of the job

To manage a full administrative service for the Consultants, designated medical staff and Specialist Nurses and provide an efficient and effective secretarial service. To act as first point of contact for all forms of communication for the Consultants and their team. To monitor the timetable of the consultant team, taking an overview of the co-ordination of inpatient and outpatient commitments. To communicate appointment and admission related information to patients and/or carers. To support the administrative pathway ensuring patients are seen within the mandatory waiting time targets.

Working for our organisation

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we're proud to be at the heart of the NHS. As one of the UK's largest acute Trusts , we're a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Improving lives: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put our Patient First . Our mission is summed up by our 'where better never stops' motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

Build a career with us: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Detailed job description and main responsibilities

Communication

Service Delivery and Improvement

Required to be versatile and adaptable to the demands of the Paediatrics Team. Work without supervision and take the initiative as and when required.

To assist the Paediatric Consultants with administration and clerical duties relating to the day to day running of the Paediatric Department, including recording of statutory data, training and rotas.

Manage and prioritise own workload and to be able to work independently.

Type complex medical documents.

Provide advice and assistance to patients, dealing with them in a sensitive, diplomatic and confidential manner.

Ensure any medical team requested clinic template changes are agreed with appropriate Divisional Manager/Operational Manager and actioned by appropriate department.

Advise relevant departments of Consultant and team members annual and study leave arrangements to ensure that relevant adjustments are made to clinic templates and theatre schedules.

Patient Care Delivery

To act as a focal point for both medical and non-medical visitors and telephone enquiries to the department.

Use the patient administration system and patient management system and all appropriate aspects of Microsoft Office for updating and extracting patient information on a daily basis.

Co-ordinate professional diaries for key staff.

Co-ordinate multidisciplinary departmental meetings and relevant documentation, arranging sponsorship, travel arrangements etc. Produce presentations as required.

-- Please see Job Description & Person Specs for further info --

Person specification Essential and Desirable

• VRQ Vocational Level 3 or 4 or equivalent qualification
• At least 2 years experience as a Medical Secretary
• Excellent knowledge of a full range of secretarial procedures
• Excellent communication skills (both verbal and written)
• Proven organisation skills to multitask, prioritise workload and work to deadlines, often dealing with complex activities, programmes and situations
• Self-motivated and ability to work without supervision
• Ability to work to deadlines and meet conflicting demands
• Recognise abnormal results and bring to the attention of the Consultant
• Ability to use own judgement/initiative to problem solve and adapt to changing situations
• Understand the appropriate escalation of problems/concerns to line manager or medical staff
• Aware of the need for confidentiality in accordance with Data Protection Act
• Excellent knowledge of MS Office, including Word, Outlook, Diary Management, Excel, PowerPoint
• Ability to deal with telephone calls/typing letters with a potentially distressing or emotional content
• RSA Stage Ill Typing or equivalent
• Previous NHS work experience in an acute setting

General information for applicants

As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigrations eligibility criteria. For further information please visit the website searching for Skilled Worker.

Please apply as early as you're able for this role. In the event of exceptional interest we may close adverts earlier than specified.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

For help with the application process for non medical vacancies only, please contact the Resourcing Team by Email:

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.