Space and Safety Co-ordinator - Cardiff, United Kingdom - Cardiff University

Cardiff University

Verified Company

Cardiff, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

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Description

Advert

Space and Safety Co-Ordinator
Cardiff University School of Social Sciences is seeking to recruit a Space and Safety Co-Ordinator, in this role you will provide a comprehensive professional administrative support to the school, providing support and guidance on school occupied spaces, facilities, security and health, safety, and environmental related matters

This is a full time post, 35 hours per week, available immediately and open ended

Salary:

£26,444 per annum (Grade 4), with 4 annual increments up to £29,605 per annum (final salary at top of grade).

Responsible to Deputy School Manager, Ms Sandra Bonney
As the biggest university in Wales and a major employer, with more than 7,000 staff we are an ambitious and innovative university located in a beautiful and thriving capital city. We can offer you the chance to work in a vibrant organisation, with great benefits and opportunities for progression.

Date advert posted:

Thursday, 31 August 2023

Closing date:
Thursday, 14 September 2023

Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds who have the ambition to create a University which seeks to fulfil our social, cultural and economic obligation to Cardiff, Wales, and the world. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.

Key Duties
Supervise the daytoday operation of the Building Support and Infrastructure team, including allocating tasks, producing work schedules, monitoring holiday cover arrangements; completing probation, annual appraisal and staff development requirements; and providing training and wellbeing support to staff members where necessary.
Provide detailed advice and guidance on school occupied spaces, facilities, security and health, safety, and environmental related processes and procedures to internal and external customers, using judgement and creativity to suggest the most appropriate course of action where appropriate, contributing to the resolution of more complex issues
Collaborate with others to make recommendations for developments of established processes and procedures with regards to space, facilities, security and health, safety, and environmental matters
Establish working relationships with key contacts (including the University Safety and Estates departments) to help improve service levels, developing appropriate communication links with the University's Schools/Directorates and outside bodies as required
Undertake a variety of administrative duties to support the team and department including reviewing and updating generic risk assessments, updating related procedures, maintaining space plans and acting as secretary to the Safety, Health, Environment and Wellbeing Committee.
Gather and analyse data to inform decisions, establishing basic trends and patterns in data and creating reports as appropriate
Instruct and guide other employees across the University/School on school space, facilities, security and health, safety, and environmental matters, in particular, acting as the DSE Assessor, Departmental Safety Officer and Environmental Compliance Officer
To manage the ordering and issue of keys and telephone numbers within the School.
To coordinate the annual Portable Appliance Testing (PAT) of all necessary School equipment.
Coordinate the Health, Safety and Wellbeing induction of new starters.
Work with others to make recommendations to improve our ways of working.

General Duties

Abide by all University policies and undergo appropriate personal and professional development.
Abide by University policies on Health and Safety and Equality and Diversity
Perform other duties which are not included above, but which will be consistent with the role.
Uphold the Professional Services Values & Behaviours or local equivalent.

Person Specification

We are looking for a team player who will work with colleagues to provide a great service to staff and students. You don't need to have worked for a University before; this is an opportunity to show your potential and start or continue your career at Cardiff University.
This role may be an opportunity for you to build on your experience from working in a previous administrative role or environment, showing your transferable skills and aptitude to be successful in the role. You should have an interest in managing and developing a team. You should be enthusiastic about developing your knowledge and skills to become a valued member of the team and to provide supervisory support to those under your line management.
Essential Criteria
NVQ 3/A-Levels or equivalent
Ability to communicate in writing clearly, co