Project Management Office Support Officer - London, United Kingdom - Department for Digital, Culture, Media and Sport

Department for Digital, Culture, Media and Sport

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £31,884 - £39,587

National: £31,884 £36,024, London: £35,038 £39,587
Job grade:
Higher Executive Officer
Senior Executive Officer
Contract type:
Permanent
Business area:
DCMS
Digital, Data and Technology
Type of role:
Administration / Corporate Support
Digital
Project Delivery
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Belfast, Darlington, London, Loughborough, ManchesterAbout the job

Job summary:

This is a crucial role supporting the development and maintenance of the PMO by coordinating the Digital, Data and Technology (DDaT) Programme activities and initiatives. Your role will support the entire DDaT team with responsibility for management and insight of digital and technology delivery across DCMS and it's Arm's Length Bodies (ALBs).

Job description:

The role includes:

Planning:
Develop and maintain the planning documents to ensure the delivery of digital and technology projects remain on track, as well as a Portfolio plan to ensure critical PMO tasks are managed and maintained effectively

Reporting:
Support the reporting cycle, which includes at DDaT level and Strategy and Operations level. Ability to develop and maintain reporting dashboards and support the Portfolio and Delivery Team in completion of Management Information (MI)I data reporting requirements

Risk Management:

Manage and maintain cross DDaT risk registers/RAID logs including coordinating and facilitating regular updates with DDaT colleagues, and reporting of escalations.

Commissions:
Support the PMO Manager and Business Manager on coordinating the completion of commission requests at a DDaT and cross government level

Governance:
Assist in the coordination of reporting/MI as well as supplementary secretariat support such as collating papers, agendas, minutes and communications

Stakeholder Engagement Support:
Collaborate with the PMO manager to maintain and update the Stakeholder Engagement plan, and ensure all partners in DDaT and across DCMS are effectively and proportionately engaged, via a supporting RACI matrix

Document Management:
Provide support to the PMO Manager on guidance, communications and presentations. Effective management of project artefact sharing, organisation and filing conventions

Scheduling:

Manage the DDaT Portfolio & PMO calendar ensuring the team and senior leaders are prepared to effectively support the business.

Person specification:

Behaviours:

We'll assess you against these behaviours during the selection process:

Managing a Quality Service
Changing and Improving
Communicating and Influencing
Delivering at Pace

Benefits:

DCMS values its staff and offers a wide range of benefits to everyone who works here. We're committed to developing talent, and supporting colleagues to have great careers in our department.

To support with that, some of the benefits we offer include:

Flexible working arrangements and hybrid working
DCMS

staff work on a flexible basis with time spent in offices, and time spent working from home.

26.5 days annual leave on entry, increasing to 31.5 days after 5 years' service.
A Civil Service pension with an average employer contribution of 27%
3 days of paid volunteering leave.
Up to 9 months maternity leave on full pay + generous paternity and adoption leave.
Staff reward and recognition bonuses that operate throughout the year.
Occupational sick pay.
Active and engaged staff networks to join including the LGBT+, Ethnic Minorities, Mental Health and Wellbeing and Women's Networks.
Exceptional learning and development opportunities that you can explore alongside your day to day work.
Season ticket loan, cycle to work scheme and much more

Things you need to know

Selection process details:

This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
A
CV setting out your career history, with key responsibilities and achievements. Please ensure you have provided reasons for any gaps within the last two years.
A
Statement of Suitability (max 750 words) explaining how you consider your personal skills, qualities and experience provide evidence of your suitability for the role in reference to the essential requirements highlighted. It may also be advantageous to note your suitability in reference to the desirable skills listed.

Interview

Further Information
A reserve list may be held for a period of 6 months from which further appointments can be made.

If successful and transferring from another Government Department a criminal record check may be carried out.

New entrants are expected to join on the minimum of the pay band.

Reasonable Adjustment
In order to request an adjustm