Receptionist - Motherwell, United Kingdom - Shield facilities management Ltd

Shield facilities management Ltd
Shield facilities management Ltd
Verified Company
Motherwell, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

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Description

To support the Director of Park Services in the smooth operation of the Business Park supporting all aspects to day-to-day activities including but not limited to, general maintenance oversight, working environment, onsite parking, site security and access arrangements, contractor/tenant liaison, health & safety compliance, and departmental administration.

In this role, your key responsibilities will include (this list is not exhaustive):

  • Ensuring contractors onsite have authority to work and have provided the correct health and safety documentation to commence work. Recording any keys and swipe cards as allocated in conjunction with Maxim Management Team
  • To work under the instruction of Maxim Management Team to liaise with contractors and suppliers to ensure all works are carried out in a safe manner whilst minimising impact to tenants and other park users, advising tenants and ensuring site protocols are adhered too
  • Logging reactive jobs on eLogbook's system for authorisation by Director of Park Services and monitoring status of jobs raised keeping manager appraised of issues or concerns arising
  • Supporting Health & Safety duties as appropriate in line with knowledge and experience to include fire drills for tenants and maintaining compliance records for input onto Meridian system in conjunction with Maxim Management Team
  • To support existing and new tenants in terms of providing site information and ensure they understand site arrangements whilst keeping key contact information distribution lists and site information up to date
  • Ensuring all defective equipment or issues identified are brought to the attention of the Maxim Management Team and support any required remedial action
  • Carry out various admin duties as required by the post
  • Support Director of Park Services for letting enquiries and site visits along with
  • To assist with set up and support delivery of large events as part of the Maxim Management Team working with Community and Sustainability Coordinator
  • Promoting a positive image of the Maxim Team in daytoday duties and activities

Knowledge, Skills, and Experience

  • First Aid at work qualification desirable
  • Experience working within a Facilities/Reception environment
  • Good IT skills including Microsoft Office
  • A 'can do' attitude using own initiative

Job Types:
Part-time, Permanent


Salary:
£14,536.79-£18,000.00 per year

Expected hours: 30 per week


Benefits:


  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Day shift
  • Monday to Friday
  • Overtime

Education:


  • GCSE or equivalent (preferred)

Experience:


  • Customer service: 2 years (required)
  • Administrative experience: 2 years (required)

Language:


  • English (required)

Licence/Certification:

  • Driving Licence (required)

Work Location:
In person


Reference ID:
MAXIM7

Expected start date: 01/04/2024
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