Receptionist/administrative Assistant - Chippenham, United Kingdom - SSS Public Safety

SSS Public Safety

Verified Company

Chippenham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an excellent opportunity for a Receptionist / Admin Assistant to be based in our offices in Chippenham.

Location:
Chippenham

Salary:
Competitive

Hours: 25 hours (This will be a mix of 8am or 6pm finishes)

Travel:
There may be a need to visit other SSS offices from time to time.

Key Duties & Responsibilities:

Facilities coordination

Report facilities requirements e.g. repairs, improvements to manager
Coordinate communication with 3rd party facilities providers e.g. cleaners
Arrange maintenance works through 3rd party provider where required
Provide monthly update on facilities matters for Facilities Service Review meetings

Starter and leaver duties (access management)

Issuing/cancelling of proximity cards
Altering details/dates on passes as required
All paperwork from managers to be saved for audit purposes.
Maintaining starters/leavers and movers monthly reports
Maintaining Guards/Post staff list

Reception

Switchboard answering and forwarding calls as appropriate
Post incoming post accurately distributed and outgoing post processed/franked
Informing staff members of arrival of parcels/signed for post for their collection.
Manage the ordering of buffets and refreshments for customer meetings
Providing support with buffets, refreshments for customer meetings
Ordering of stationery
Meeting, greeting all external visitors, ensuring signing in (and signing out) process is followed, informing the member of staff they are visiting. Escorting visitors if necessary.
Control of Projector Bookings
Booking of meeting rooms
Reserving Parking for visitors
Taxi Bookings
Issue of car passes for parking and input onto database
Policing of car park
Liaising with guarding staff, passing on appropriate messages etc.
Vigilance in maintaining security procedures and policies
Ensure all staff are entering building correctly challenging if necessary
Issue of temporary passes to appropriate visitors and to staff if they have mislaid/forgotten their own
Ensuring all temporary passes are returned
Assisting staff with reporting facilities issues to facilities staff
Tannoy announcements from switchboard
Hand over to Security Officer at the end of day
Able to make a positive impression on others and can communicate clearly and fluently.
Able to prioritise tasks and escalate any highprofile issues.
Dynamic and Innovative.
Dependable, positive, honest and open.
Good Communication skills.
Selfstarter, resilient to pressure and able to work in a multipaced, change oriented environment.
Must hold a full UK driving License

Why work for us:
We aim to offer an inclusive and great place to work. We are passionate about building diverse teams and celebrating individuality.

We love seeing our people grow and develop their careers and in return we reward talent with competitive salaries and great benefits.

When you choose a career with us you also get access to a wide range of excellent, highly competitive benefits such as:

Career progression
23 days holiday (rising to 27) with the opportunity to buy extra leave
Flexible/Hybrid/Remote working (depending on the role)
Voluntary benefits designed to suit your lifestyle from discounts on retail and socialising, to health & wellbeing, travel, and technology.
Company contributory pension scheme, life assurance, 15 weeks' fully paid maternity, adoption and shared parental leave, two weeks paternity pay and plenty more

Job Type:
Part-time

Part-time hours: 25 per week

Benefits: