Receptionist - Leeds, United Kingdom - Shield facilities management Ltd

Shield facilities management Ltd

Verified Company

Leeds, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Responsibilities:

Providing a warm & welcoming front of house experience to all tenants, contractors & visitors onsite.
Ensuring that the reception & breakout areas are always presentable.
Organising fortnightly events and updating all social media platforms.
Directing couriers and managing internal and external post.
Ensuring that visitors' sign in and out of the property, and that access passes are administered correctly as per authorised access.
To ensure that contractors onsite receive inductions.
Providing daily catering within the café such as cakes & pastries.
Managing the coffee machine and stocking up on provisions such as tea, coffee, milk & fruits.
Assisting with adhoc duties as and when required.
Managing door access systems and updating occupier records
Processing invoices and raising purchase orders.
Reporting maintenance & security issues to the Facilities Co Ordinator /Building Manager.
Supporting in managing AV systems
Assisting with administration of onsite parking scheme.
Supporting the facilities team in monitoring helpdesk services.

Professional Standards

Ensure that the building and front of house is safety compliant.
Maintain a smart and professional dress and appearance.
Report to the FM when the Facilities Co Ordinator /Building Manager is away from the building.
Fire marshal duties & assisting with fire alarm testing.
To have a professional attitude and always maintain confidentiality.
To support existing and new tenants in terms of providing site information, and ensuring they understand site arrangements whilst keeping central distribution lists and contact information up to date.

Core Competencies and Skill Sets: