Events and Audiences Officer - Liverpool, United Kingdom - Liverpool Biennial of Contemporary Art

Liverpool Biennial of Contemporary Art

Verified Company

Liverpool, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Liverpool Biennial

Since its inception in 1998, the Biennial has become renowned in the international contemporary art world, bringing together different voices and artistic practices from across the world.

Taking place every two years, Liverpool Biennial activates public institutions, historical sites and extraordinary locations across Liverpool, delivering exhibitions and major commissions in the public realm.

Each edition is underpinned by a year-round programme of research, education, residencies, projects and commissions.

Having commissioned over 340 new artworks and presented work by over 480 celebrated artists from around the world, Liverpool Biennial is built on a longstanding commitment to connecting international artists with local practitioners, communities and the public at large.

About the role

We are looking for an enthusiastic and energetic Events and Audiences Officer starting by 1 June in this new and exciting role where you will be working alongside cultural and hospitality partners, suppliers, and world leading artists.

You will support the Liverpool Biennial team with excellent event management during Liverpool Biennial 2023, including pre-event planning and logistics, management of events, budget management, support to participants, on the day delivery and follow up evaluations.

You will also support the team with keeping the contact database up to date and content entry on the new Biennial website.

You will have a keen interest in visual arts and be able to communicate easily in writing and verbally with all our partners.

Key Responsibilities

The Events and Audiences Officer works with the Liverpool Biennial team to deliver events and support exceptional relationships with all our key partners and funders.

They will ensure that the opening of Liverpool Biennial 2023 and other key events during the festival period run smoothly and efficiently.

Managing Events

Help develop and deliver a programme of events and tours to Liverpool Biennial.
Organise events for partners, current and prospective corporate and individual supporters, artists and other key Liverpool Biennial contacts
Manage supporter cultivation events including dinners, receptions, breakfasts, talks and hospitality events
Liaise with venues and hosts on logistics of events
Support the Development Manager on the preparation of guest lists for events
Ensure post event follow up, including thank you letters or calls are assigned
Keep track of events calendar and oversee event budgets
Represent Liverpool Biennial at key events
Manage logístical arrangements for VIPs.
Administer budgets for visits and tours as agreed in advance, and other financial tasks.
Supporting sales of Liverpool Biennial limited editions and merchandise at events

Managing Relationships with Key Contacts

Help expand the network of VIP contacts and ensure they are appropriately catered for
Ensure the accessibility and provision of information and advice to all visitors and guests to enable them to make the most of their visit, which will encourage repeat visits and footfall driving between venues.
Create and develop new relationships and maintaining existing relationships between the Biennial and a variety of interest groups.

General and Administration

Collate evaluation data from festival venues
Monitor the events inboxes (RSVP, Tours, Shop)
Write post event evaluation reports
Enter, maintain and update contacts on the Liverpool Biennial database. Ensure monthly data health checks are carried out
Support the Marketing and Communications Team with content entering on the new Biennial website
Processing of sales of Liverpool Biennial limited editions and merchandise
There may be other duties during the festival period that will be required in line with the level and nature of this role
Work within the context of the Biennial's Equal opportunities policy, both within delivery of service and treatment of employees and colleagues
Create guest lists with briefing notes for Director and Director of Development, Marketing and Communications

Stewardship of Supporters and Developing Funder Events

Help build and develop relationships with existing and potential sponsors, donors and funders, to create new and develop existing partnerships, donations and sponsorships
Research potential Sponsors and Patrons in collaboration with Development and Programme colleagues

Servicing Stakeholder Relationships

Manage relationships with Liverpool Biennial's funders at all levels to offer exceptional levels of stewardship
Coordinate and undertake followup with funders, trusts and foundations as and when required.
To work with the Development team to ensure sponsorship benefits are activated, relationships are maintained to the highest standard, reporting is completed in a timely manner and all deadlines are met.

Internal and External Lines of Communication