Office Administrator and Team Secretary - Plymouth, United Kingdom - University Hospitals Plymouth NHS Trust

University Hospitals Plymouth NHS Trust
University Hospitals Plymouth NHS Trust
Verified Company
Plymouth, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Infection Prevention and Control Team

Band 3 office administrator for the Infection Prevention and Control team


Due to promotion, we are looking for an enthusiastic, highly motivated and demonstrable experienced office administrator to join the Infection Prevention and Control team.


Providing administrative, secretarial and general office support for the Infection Prevention and Control team and discharge administration work on behalf for the team detailed in the annual programme of work.


Applicants who wish to be considered for the post must have:

  • Previous demonstrable administrative background in a variety of administrative and clerical duties, including data entry
  • Medical/laboratory secretarial demonstrable experience will be advantageous
  • Excellent data entry skills, excellent verbal and written communication skills, be able to prioritise your work and be able to work on your own and as part of a team
  • Must be computer literate with excellent keyboard skills
  • Must pay attention to detail and work concisely and methodically
  • The ability to work cohesively as part of the team of Infection Prevention and Control
Expected interview date will be 22/03/2023


The post holder will be required to:
Provide effective administrative support for the Infection Prevention and Control Team and secretarial duties to support the Director and Infection Prevention and Control, the Nursing Lead for the service and members of the team when required

Provide office management support to the Infection Prevention and Control team

Consistently deliver a "client-focused" service which promotes good customer service and effective working relationships. This will include establishing and maintaining effective communications across a broad spectrum of healthcare professionals that interface with the Infection Prevention and Control Team, both internally and externally to the Trust
work on their own initiative in addition to being an integral member of the team delivering a service across the Trust


The Infection Prevention and Control team is a busy team which provides a varied and supportive environment to work within.

The team are pro-active in their approach to all aspects of the role and actively seeks ideas from team members to contribute to improving the service.

Clinical supervision, educational opportunities and an induction is provided.


Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS at Risk staff throughout Devon who is able to display recent relevant experience as dictated by the Person Specification.


Provide and deliver a high standard of administrative service to all levels of the Infection Prevention and Control Team using a varied range of work procedures.

Deal with incoming and outgoing correspondence and telephone enquiries, ensuring messages are passed to the appropriate person for action.
Transcribe letters and reports, and other correspondence as directed.

Arrange appointments, meetings and maintain electronic schedule for Director, Lead Nurse and team staff.

Arrange meetings, prepare and circulate agendas and papers for various meetings, and take accurate notes that reflect the key points discussed in the meeting.

These meetings may be electronic using MS teams or Zoom
Maintain the office filing systems both electronic and hard copies
Maintain office supplies and order using the oracle system
Assist with the management of booking staff onto their essential training, appraisal
schedule and duty rota on the health roster system and update the workforce records.
Set up and maintain evidence files for regulatory and monitoring purposes
Involved in patient contact tracing and assisting the clinical team to inform relevant care agencies.
Support the maintenance of databases and surveillance data including data entry and data processing.

Work with administrative colleagues to provide administration support in the office between hrs.

Deputising for administrative colleagues roles as needed with appropriate training and support
More jobs from University Hospitals Plymouth NHS Trust
See all jobs of University Hospitals Plymouth NHS Trust