Crewing Coordinator - Aberdeen, United Kingdom - Aberdeen Appointments Agency

Aberdeen Appointments Agency

Verified Company

Aberdeen, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client in Aberdeen are looking for an experienced Crewing Coordinator to join their busy Operations Department on maternity cover contract with the potential to go permanent at the end.

The Crewing Coordinator will be responsible all aspects of crewing and logistics as per project allocation and as directed by the Crewing Manager and Project Managers.

RESPONSIBILITIES

Responsible for the scheduling and facilitation of offshore personnel crew changes and working closely with department Planner
Provide comprehensive Visa and travel coordination, working with external Visa and travel management provider
Schedule flight arrangements, accommodation and organising any other logístical requirements
Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days
Track and process expenses and timesheets, ensuring completion as per the submittal requirements of payroll
Dealing with any payroll queries and redirecting queries as necessary
Assist Project Managers in ensuring the efficient delivery of projects
Organise and order PPE and kit requirements for offshore personnel
Prepare project assignment notes, travel letters and any other travel or project information
Assist with the preparation of regular monthly invoices
Coordinate project and client specific personnel certification e.g. medicals and safety training, with the Training and Competence Team
Gather the relevant data from all individuals travelling to operations in relations to obtaining visas
Participate in the department and emergency oncall response rota
Any other support required within the operations team

KEY REQUIREMENTS

Experience of contributing to a team and delivery against schedule driven targets and deadlines
Previous experience of a "service company" culture
Previous experience in a similar role (Desirable)
Previous Experience in visa and travel role (Desirable)
Competent in Microsoft Office
Able to handle multiple assignments simultaneously and meet deadlines
Excellent communication skills oral and written
Ability to convey a positive and professional image to onshore/ offshore personnel and senior management
Ability to effectively establish positive working relationships with onshore/ offshore personnel and senior management
Ability to work as part of a team
Highly organized and efficient with attention to detail
Honest, trustworthy, and discreet
Capable in multitasking and problem solving
A "can do" positive attitude, with a focus on delivery