Assistant Commercial Project Coordinator - Newcastle upon Tyne, United Kingdom - Newcastle University

Newcastle University
Newcastle University
Verified Company
Newcastle upon Tyne, United Kingdom

2 days ago

Tom O´Connor

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Tom O´Connor

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Description

Salary:
£28,131 to £29,762 with progression to £32,411 per annum

Newcastle University is a great place to work, with excellent benefits.

We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.


Closing Date: 04 April 2023

The Role


To support the provision of an effective service for enterprise project activities - with a particular focus on support of the tendering process.

With the support of colleagues, this will include tendering portal registrations, dissemination of funding opportunities and support in the submission of tender proposals.

In addition, the post will provide support in the consultancy process and other administrative tasks as required.

Key Accountabilities

With the support of colleagues, support the management of the University's registration to tendering portals - ensuring registrations are up to date and horizon scanning for other potential portal registration opportunities.

This will include collating many different types of information from a variety of sources across the University and developing a database of such information to facilitate an efficient and speedy portal registration process
With the support of colleagues, identify and develop tender proposals. This will include the dissemination of tender opportunities within Business Development & Enterprise and the wider academic community. Assisting with the preparation of the tender documents. This will again require the collation of information from across University resources - often within a very tight time frame
Provide support for consultancy projects. This will include full economic costing and pricing advice and liaising with Legal to ensure appropriate contractual arrangements are established
Develop and maintain an understanding of the requirements of external agencies, including key regulatory bodies, and provide effective guidance and advice across the University

Make a contribution as part of the team to the development of enterprise activities maintaining and managing relationships with external and internal stakeholders as required Anticipate information needs and provide information and analysis of data on specific projects and portfolios of activity as agreed Have input to the design and delivery of support mechanisms and processes to ensure the efficient and effective operation and delivery of the BDE service.

Troubleshoot and resolve problems effectively. Contribute to the development of policies and procedures.

Possess an understanding of areas of concern, governance requirements, conflicts of interest and ethical issues bringing such to the attention of colleagues within the Commercial Projects team as required Be involved in awareness raising activities.

This will include attendance at external and internal events Ensure the timely and accurate up-dating of all information on University systems in connection with assigned activities With the support of the wider Commercial Projects team, work within agreed boundaries with regards to contractual and intellectual property related matters Respond effectively and speedily to requests for information and advice across the full range of enterprise activities taking lead responsibility where required To provide admin support as required to the Commercial Projects team.

Also providing support to colleagues in the wider Business Development and Enterprise team To also work effectively across different Faculty teams and Central Services to ensure the effective operation of BDE and its responsibilities

The Person (Essential)

Knowledge, Skills and Experience
Knowledge, skills and experience of the tendering process
Demonstrable ability to undertake analyses and prepare reports and documents
Good interpersonal skills and the ability to communicate effectively in writing and orally
Active approach to problem solving
Enthusiastic and proactive in supporting the University's knowledge exchange agenda
Good team player.
Ability to manage own workload and work effectively to deadlines

Possess the ability to build strong relationships with a range of stakeholders such as senior University managers, Business Development Managers, academic and professional staff.

External stakeholders include company partners, trade associations, other Universities and other government agencies
Desirable
Experience of University processes

Attributes and Behaviour
Planning and organising. Manages time and resources by prioritising and organising effectively
Delivering services. Works continually towards achieving success through understanding and meeting or exceeding the expectations of the area, the University, colleagues and other stakeholders
Communicating. Uses clear, concise and accurate communication, tailoring the approach accordingly and encouraging a two way communication process
Team Working. Works collaboratively with others, plays a positive role in teams and estab
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