Office Coordinator - London, United Kingdom - Mott MacDonald

Mott MacDonald

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Do you want to work for a company whose purpose is to improve society by considering social outcomes, and to transform businesses, communities, and opportunities for its employees?

Office Coordinators are focused on daily operations in our offices ensuring staff and visitors enjoy a great experience when attending our premises. Office Coordinators are the 'go to' for local help and support, they aspire to setting high standards in representing Mott MacDonald.

Activities include but are not limited to:

Meeting and greeting guests in a polite, professional manner, ensuring that the company is represented to the highest standard.
Managing security arrangements, signing in and out of guests and visitors issuing staff ID/access passes where appropriate
Ensuring all visitors are aware of local arrangements for health and safety to include emergency evacuation and first aid
Facilitating contractor visits ensuring they are expected, works are anticipated and previously authorised by the Office Manager
Overseeing general office sundries for post, print, kitchen supplies etc
Ensuring common areas/facilities are maintained to always required standards
Monitoring performance of the desk booking function
Handling local office switchboard calls through MS Teams
Regularly checking meeting room equipment, checking room inventory and functionality.
Taking personal responsibility for the upkeep and general presentation of the front desk and reception area ensuring high standards.
Coordinating meeting resources
Act as appointed Emergency Warden and First aider.
Receipt, storage and handover over IT equipment to new starters and existing employees in the case of IT hardware replacement due to end of life or unplanned failure
Taking receipt of IT equipment from leavers and arranging for couriers to collect from office or home, to ship to predefined IT assessment locations.
Primary owners of print and scanning solutions
Meeting rooms champion including audio visual equipment.

Desirable criteria for the ideal Office Coordinator:

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Excellent people skills
Able to work as part of a team and independently
Knowledge of Health and Safety in the context of an office environment

Job Profile

About the business unit
Mott MacDonald's support services are the driving force behind our organisation enabling us to run efficiently and effectively.

The team works collaboratively to offer specialist advice, best practice and technology to all areas of our business specifically designed for our global reach.

How to apply

Did you know that Mott MacDonald is one of the world's largest employee-owned businesses? This means that we are not accountable to external stakeholders and are in control of our own future.

This creates a unique culture where decisions are made for the benefit of the staff/company over the long term.

We are proud to be a one of Glassdoor's top 25 employers to work for in the UK in 2023, as well as being recognised by the Financial Times and market and consumer data company Statista as one of the UK's leading and highly recommended management consultants in: Construction & Infrastructure, Energy, Utilities & Environment, Public & Social Sector, Sustainability, and Travel, Transport & Logistics.

We offer some fantastic benefits including:

Pension matched up to 7%
Life insurance
An annual professional institution subscription
Continuous development opportunities because we want you to thrive
Agile/flexible working because life isn't 9
Enhanced parental leave; shared parental leave policies for parents and care givers
Annual bonus scheme
Flexible benefits that suit you, including ability to buy/sell annual leave entitlement, cycle to work & interest free season ticket loans
Wellbeing support including access to an independent Employer Assistance Scheme, wellbeing champions and access to learning and support resources
Access to our Advanced Employee Networks which support our LGBTQ+, gender, race and ethnicity, disability and parents/carers communities
The opportunity to make a difference; learn more about our social outcomes

Other Information

Equality, diversity and inclusion

We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all.

We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.

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Agile working

At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments.

We embrace agility, flexibility and trust.
More about Mott MacDonald
We're a global engineering, management and development consultancy.