Operations Executive - London, United Kingdom - This is Beyond

This is Beyond

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Senior Operations Executive:

Position Type:
Permanent, 4 day working week (4 day working week for 5 days' pay)

Working Pattern:
Hybrid - 3 days in the office (Shepherds Bush), 1 day from home & every Friday is non working day as standard

Who we are:
We are This is Beyond. A fast-moving, fast-thinking and vibrant London-based B2B events company. We have grown from an ambitious start-up to a worldwide leader in creating both innovative and ground-breaking B2B events.

We are considered thought leaders in the luxury travel industry, making a real impact by defining specific travel genres and building passionate communities around them.

Today our portfolio is made up of both revolutionary and category-smashing global travel trade shows, along with a fast-growing luxury membership club for the who's who of luxury movers and shakers.

We are obsessive about curating just the right crowd because there's no substitute for great chemistry. Plus, we're allergic to boring formats.

So, expect exclusivity, expect inspiration, expect imaginative, immersive experiences that don't feel like work That's exactly why they're great for business.

The role:

We are seeking a highly organised individual with a passion for events and travel to join the team and support Operations Manager in the execution of a key group of events.

This will require efficient coordination between all departments and suppliers to ensure smooth running and successful execution in line with marketing and event strategy.

You will have production experience and demonstrable experience in supporting with the delivery of well planned and executed shows.

As part of the wider Operations team, you may be needed to support across additional unconferences and other special events.

What you will do:

Supporting the execution of This is Beyond Marketplace events
Liaising internally with the Design team and Marketing team for all signage, collateral, and as well as externally with venues and suppliers on specifications, and logistics.
Supporting production elements of all the events (sound systems, entertainment, internet, AV etc
Ensure costs are kept in budget, payment schedules are set up with suppliers and all invoices are paid on time.
Liaising with suppliers for infrastructure set up and needs, e.g. tents, furniture, internet and manage assigned suppliers for the life cycle of an event.
Liaising with venues for all specifications, timings and catering.
Working with the Operations Manager to arrange the best use of floor space for all events, liaising closely with the team and venue to ensure its execution.
Arrange the signage plan and its execution with the team and suppliers.
Arrange all necessary orders, decoration, printing with the team.
Coordinating staff & hostess on site plans and arrange Event Permits as necessary.
Continuously researching venues, suppliers and new creative ideas for all This is Beyond events & attending events and research trips when required.
Researching & championing new systems to stream line processes across the events.

What you will need:

Proven experience of working in a similar role for minimum 2 years.
Proven production experience (demonstrable experience on the production side of conferences and good knowledge of AV & production systems).
An understanding of catering & F&B management.
Knowledge of the travel industry (preferable, not essential).
Knowledge of exhibition events (preferable, not essential)

Benefits:
Pension, 4 day working week (no working on Friday). Hybrid working (3 days in the office per week), ongoing learning & development, social events & travel opportunities.

This is Beyond is an equal opportunities employer. We are committed to diversity and inclusion.

We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.